Item 10 - Purchase Order for Vehicle Body Repair Services

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Public Works Agency www.santa-ana.org/pw Item # 10 o`'r City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 17, 2026 TOPIC: Purchase Order Contracts for Vehicle Body Repair Services AGENDA TITLE Aggregate Purchase Order Contracts to Classic Collision Santa Ana and Kelly's Body Shop Inc. for Vehicle Body Repair Services (Spec No. 25-139) (Non -General Fund) RECOMMENDED ACTION Award aggregate purchase order contracts to Classic Collision Santa Ana and Kelly's Body Shop, Inc. for vehicle body repair services for $500,000, for the term beginning March 17, 2026 and expiring March 16, 2027, with provisions for four, one-year renewals, in a total aggregate amount not -to -exceed $2,500,000. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency (PWA) is responsible for the acquisition, maintenance, repair, and replacement of City vehicles, trucks, and maintenance equipment that at times require auto body repair work stemming from collisions and restoration maintenance, such as painting and refurbishing. While the City's Fleet Services staff and facilities are specialized for vehicle preventative maintenance and mechanical repairs, auto body repair work requires specific equipment, regulated facilities, and is a specialized trade. Establishing aggregate purchase order contracts for vehicle body repairs is necessary to ensure the City's fleet remains safe, in operational condition, and presentable for daily use across multiple City departments. Auto body and collision repair services are required on an as -needed basis and include, but are not limited to, general body and collision repair, dent repair, component replacement of exterior and interior body elements, glass repair and replacement, window tinting, and full or partial vehicle painting. The City currently utilizes aggregate purchase order contracts with Kelly's Body Shop and Cosmetic Care, Inc. for these services, which are set to expire March 16, 2026. Historically, the City spends an average of $330,000 annually on auto body repair services.