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Purchase Order Contracts for Vehicle Body Repair Services <br />March 17, 2026 <br />Page 2 <br />Invitation for Bids (IFB) No. 25-139 was advertised on December 4, 2025 on the City's <br />online bid management and publication system, PlanetBids. A summary of vendor <br />participation and results is as follows: <br />107 Vendors notified <br />17 Santa Ana vendors notified <br />11 Vendors downloaded the bid packet <br />2 Responsive Bids received <br />2 Responsive Bids received from Santa Ana vendors <br />Bids were opened on January 8, 2026, and evaluated (Exhibit 1). Two bids were <br />submitted by the IFB deadline and both bids were determined to be responsive to the <br />specifications and met the City's requirements. Kelly's Body Shop has provided vehicle <br />body repair services to the City for over 15 years and has demonstrated reliable and <br />quality work, consistently meeting or exceeding expectations. Although this will be the <br />City's first time contracting with Classic Collision Santa Ana, the local vendor is a <br />nationwide provider with more than 35 years of experience delivering high -quality <br />collision repair services. Staff recommends awarding aggregate purchase order <br />contracts to both responsive bidders to ensure flexibility to provide timely services, <br />minimizing vehicle downtime and maintaining continuity of City operations. The <br />proposed annual allocation accounts for rate increases and increased demand for <br />repairs. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and available in the following account for Fiscal Year 2025-26. <br />Subsequent funding for renewal options, if exercised, will be included in the proposed <br />budgets for City Council consideration. <br />Fiscal Year <br />Accounting <br />Unit — <br />Account No. <br />Project No. <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />Equip Maint-Garage <br />2025-26 <br />07517100- <br />Fleet <br />Operation, <br />(Mar -Jun) <br />62322 <br />Maintenance <br />Maintenance & Repair <br />$145,833 <br />Machinery & <br />Equipment <br />Equip Maint-Garage <br />2026-27 <br />07517100- <br />Fleet <br />Operation, <br />(Jul -Mar) <br />62322 <br />Maintenance <br />Maintenance & Repair <br />$354,167 <br />Machinery & <br />Equipment <br />