Item 11 - Annual Purchase and Replacement of Various City Vehicles

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Annual Purchase and Replacement of Various City Vehicles March 17, 2026 Page 3 DEPARTMENT QTY (REPLACEMENT) Planning and Building Agency 4 Police Department 50 Public Works Agency 8 In addition to the replacements, departments reviewed their operational needs and identified requests for new vehicles and equipment. The Police Department is requesting five vehicles to support their Traffic Division. The Planning and Building Agency requires one new vehicle to accommodate new staff. The Public Works Agency is requesting 11 vehicles for the new Construction Services team, two vehicles for the Construction Inspection and Administration team, one travel trailer for Parks Services, one Silverado EV for Fleet Services, and two pot -hole patch trucks to support Maintenance Services. Additionally, two new street sweepers are recommended to be procured to allow for certain street sweeping needs to be performed efficiently by City staff. Most recommended purchases are budgeted in the current fiscal year, with the exception of the two proposed street sweepers, two pot -hole patch trucks, and a Silverado EV which require City Council approval of the recommended appropriation adjustments. Altogether, staff recommends purchasing 25 new vehicles at a cost not to exceed $3,978,774. DEPARTMENT QTY (ADDITIONS) Planning and Building Agency 1 Police Department 5 Public Works Agency 19 The Finance and Management Services Agency, Purchasing Division, will solicit bids and evaluate available cooperative agreements and determine the best method to acquire the vehicles identified in accordance with City policies and procedures. To complete the purchases, staff recommends City Council pre -authorize the City Manager to execute contracts and purchases to the successful vendor(s) immediately after evaluation of individual awards. In the unlikely event that any of the vehicles or equipment listed is found to be limited to a sole source, the Purchasing Division will verify and document the reasons for the sole source prior to the purchase. Pre - authorization will also allow the City Manager to make substitutions in the type and/or quantity of these vehicles to address changing business needs or subsequent budget adjustments. Any changes will remain within the not -to -exceed amount totaling $7,305,578. Should actual requirements exceed this specified amount, staff will bring a separate request for additional appropriations to the City Council prior to any further purchases. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.