Item 18 - Award a Construction Contract to Hardy & Harper, Inc. for the Construction of the McFadden Avenue Rehabilitation Project from Flower Street to Grand Avenue (Project No. 23-6706)

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Award a Construction Contract to Hardy & Harper, Inc. for the Construction of the McFadden Avenue Rehabilitation Project May 19, 2026 Page 3 Proposal Forms, and failure to meet the minimum reference requirements as specified in the Instructions to Bidders. Hardy & Harper, Inc. submitted the lowest responsive bid in the amount of$1,692,100 (Exhibit 2). Based on the bid analysis and contractor reference check, staff recommends awarding the construction contract to Hardy & Harper, Inc. (Exhibit 3). Hardy & Harper, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including Civic Center Rehabilitation (Shelton to Flower), Santa Clara Avenue Bike Lane and Pedestrian Improvements, and Alton Avenue Rehabilitation (Main Street to Standard Avenue). The Contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Hardy & Harper, Inc. for the construction of the Project. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $2,118,510. Project Item Total Construction Contract Bid Amount $ 1,692,100 Construction Administration $ 135,368 Ins ection $ 84,605 Testing $ 37,227 Unanticipated or Unforeseen Work $ 169,210 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,118,510 Protect Schedule and Contract Time The project is estimated to be completed in August 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work.