Item 18 - Award a Construction Contract to Hardy & Harper, Inc. for the Construction of the McFadden Avenue Rehabilitation Project from Flower Street to Grand Avenue (Project No. 23-6706)

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Award a Construction Contract to Hardy & Harper, Inc. for the Construction of the McFadden Avenue Rehabilitation Project May 19, 2026 Page 4 The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion date based on the submitted schedule is August 2026, which is within the allotted 45 working days. If the contractor fails to deliver on time, they will be assessed a penalty of$7,120 per calendar day as specified in the bid documents. Project Milestones Milestone Estimated Notes Completion Administrative Startup May 2026 Contract execution, bonds, insurance Material Procurement May 2026 Procurement may take place concurrently with construction. Contractor Mobilization May 2026 Start of construction activities Project Completion August 2026 Based on 45 working days Project Phasing The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach The project scope will affect nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date; • A project information sign will be posted at the construction site, including contact information for public inquiries; • Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins; • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work; and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is