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HA Item 3 - Purchase Order to Insight Public Sector, Inc. for MRI / HAPPY Software PHA Pro Housing Authority Management Software (Specification No. 26-016)
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HA Item 3 - Purchase Order to Insight Public Sector, Inc. for MRI / HAPPY Software PHA Pro Housing Authority Management Software (Specification No. 26-016)
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5/13/2026 12:14:51 PM
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5/13/2026 12:09:56 PM
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City Clerk
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Community Development
Item #
HA 3
Date
5/19/2026
Destruction Year
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EXHIBIT 1 <br /> 4010055386-NA SOW-Insight-IGNORE TEST Automation <br /> Insight Statement of Work#4010055386 v 1.0 <br /> 5. Exhibit — Project Management <br /> Insight will provide the following project management and technical direction: <br /> Project Coordinator <br /> • Serve as the primary point of contact on all project issues, needs, and concerns <br /> • Facilitate introduction kickoff call to review scope and project expectations <br /> • Schedule and coordinate the necessary resources to support the project <br /> • Complete Change Request (CR)documentation as required; and obtain signed CRs for mutually agreed <br /> upon changes <br /> • Facilitate closeout meeting, as needed <br /> Project Manager <br /> • Serve as the primary point of contact on all project issues, needs, and concerns <br /> • Provide team leadership and guidance <br /> • Facilitate kickoff meeting to review scope and project expectations, discuss IT infrastructure design,assess <br /> Client readiness(hardware, software,infrastructure pre-requisites,etc.).discover any possible <br /> problems/risks. formulate an appropriate work breakdown structure for primary project tasks, and create <br /> project timeline/schedule (including potential downtimes and maintenance windows) <br /> • In conjunction with Client, measure and communicate weekly progress against mutually agreed-upon <br /> milestones <br /> • Maintain a project log proactively to identify and communicate key decisions made,action items to be <br /> completed, risks/issues that may impact scope, schedule, and lessons learned; and mitigate and/or escalate <br /> any critical risks or issues under Insight's control, as needed <br /> • Manage Client expectations and satisfaction throughout the life of the project <br /> • Schedule and coordinate the necessary resources to support the project <br /> • Schedule and conduct project team update/status meetings <br /> • Prepare written status reports for Client at mutually agreed-upon intervals <br /> ■ Monitor, manage,and communicate changes to the project's scope, budget, schedule, and resources; <br /> complete Change Request(CR)documentation as required;and obtain signed CRs for mutually agreed <br /> upon changes <br /> • Facilitate closeout meeting, as needed <br /> • if applicable, perform the following activities related to organizational change management("OCM")outlined <br /> in Insight's Best Practices Guide for OCM for the Services in this SOW: <br /> Identify Client contacts for activities related to stakeholder engagement, communications, training, <br /> online resourceslintranet,support <br /> Track the following decisions and deliverables as part of the project plan: <br /> • Plans for stakeholder engagement, communications, content planning,training, and <br /> adoption <br /> • T-minus schedules for stakeholder engagement, communications,and training <br /> • Technical dependencies related to OCM activities <br /> Where applicable,engage Insight OCM SMEs for advisory purposes, not to exceed 5 hours <br /> Program Manager <br /> • Provide oversite and act as the primary escalation point for the program <br /> • Maintain contact and communication with all Insight project team members and project stakeholders to <br /> ensure conformance with requirements of project delivery and Client expectations <br /> Rev_0412022Q Page 7 of 10 <br /> Version Date: [Date of SOW] <br />
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