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SCOPE OF SERVICES CITY OFSANTAANA tAA SANTA ANA BOULEVARD GRADE SEPARATION 0 HARK THOHAS Task 1 Project Administration 1.3 Project Meetings Mark Thomas will lead Project Development Team 1.1 Project Management&Administration (PDT) meetings throughout the Environmental, Mark Thomas will be responsible for the daily Right of Way, and Plans/Specifications/Estimate management and administration of the project, (PSE) phases of the Project. PDT meetings will including subconsultants. include representatives from the City and other stakeholders as appropriate and as requested by 1.2 Project Management Plan (PMP)IQualty the City. This task includes preparation of Management Plan (QMP) agendas, meeting minutes within seven (7) days of This task will include the preparation of a Project- the meeting date, log of action items, data request specific Project Management Plan (PMP) to the log, and design decision log. Current copies of the City for review and concurrence within one month Baseline Schedule, Deliverables List and Risk of receiving Notice to Proceed and will be reviewed Register will be distributed and reviewed during at the first PDT meeting. At a minimum, the PMP PDT meetings. Assumed number of meetings is will include: twenty-four (24). r The final scope of services 1.4 Progress Reporting • Communication plan between Mark Mark Thomas will prepare monthly invoices for the Thomas, City and other third-party Project by task number and milestone. This will stakeholders. include direct labor, other direct costs, and sub- • Deliverables List consistent with the scope consultant costs. These will include progress of services including dates submitted by reports in accordance with the City guidelines Mark Thomas and approved by the City (or corresponding to task number and milestones. approving agency). Updated schedule will be included with the monthly • Baseline Schedule using Microsoft Project progress reports. and in a Critical Path Method (CPM) 1.6 Schedule format. • CADD Procedures consistent with the City A detailed baseline schedule will be prepared in CADD Users Manual MS Project for the design phase of the project for • Approved Invoicing Instructions. City review and approval. The schedule will be • List of Applicable Design Standards and updated on a monthly basis. Guidelines to be utilized in the project. 1.6 Risk Assessment • General Prevailing Wage Determinations Risk Register identifying risk, quantifying time and for applicable classifications and services. cost impacts, risk owner, risk mitigation plan, due Mark Thomas will prepare, implement and and completion dates for risk mitigation maintain a Project-specific Quality Management Task 1 Deliverables: System (QMS) Manual throughout the services for this scope of work. The QMS Manual will be Draft and Final PMP & QMP updated as necessary to include additional Meeting Agendas, Minutes & Exhibits measures and processes throughout the life of the • Progress Reports project to minimize or eliminate errors and • Baseline Schedule and Monthly Updates omissions. Mark Thomas will submit the Project- • Risk Matrix specific QMS Manual for review and concurrence Task 1 Assumptions: within one month of receiving Notice to Proceed. Training will be provided„ as necessary, with Mark The basis for the scope of services is a 24 Thomas staff and sub-consultants staff responsible month period for the final design, excluding for implementing the QMS Manual. bid and construction support.