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SCOPE OF SERVICES CITY OFSANTAANA ,! SANTA ANA BOULEVARD GRADE SEPARATION ; HARK THOHAS 9.5 Acquisition Services • If necessary, prepare and submit a Letter of Based on our understanding of the project and the Recommendation for any proposed information provided by the City, Monument administrative settlements, which will assumes that the Project will require the include a chronology of the negotiation acquisition of property rights from up to 14 owners, efforts, and provide supporting including two billboard owners. Monument will documentation and an explanation of the provide all services required for the City to acquire rationale behind the recommendation. the right-of-way necessary for the construction of • Escrow Coordination — Serving as liaison the Project. All tasks will be performed in between the City and the title company, we accordance with applicable Federal, State, and will facilitate the opening of escrows, assist local regulations, as well as the City's internal the escrow company in obtaining any policies and procedures. Specifically, Monument necessary additional documentation, will: supervise and review the closing of escrows, and review closing statements for • Coordinate and manage the acquisition completeness and accuracy. process with the City, legal counsel, design • Our primary goal is to reach an agreement team, property owners, and tenants, along with each property owner, and we will with the title company, appraisers, and collaborate with the City to develop other consultants to ensure effective cross- solutions that achieve this goal. Should discipline communications. negotiations reach an impasse, we will • Review right-of-way plans, appraisal provide a written recommendation for reports, title reports, appraisal maps, legal condemnation action, including all required descriptions, and all other pertinent justification and supporting documentation. documents. • Provide bilingual acquisition agents as • Prepare acquisition offer packages needed. consisting of the City's written purchase • Upon project completion, completed offer, appraisal summary statement, acquisition files will be provided acquisition brochure, acquisition electronically for each impacted owner. agreement, conveying instruments (Grant Deed, Permanent and/or Temporary Deliverables: Easements, etc.), Certificate of Up to 11 executed Agreements and Acceptance, recommendation of Just Deed slEasements. Compensation, plat maps and legal Assumptions: descriptions, and Title VI Information. • gp Day negotiating period from the date of • Monument's acquisition agent will attempt to meet personally with each property the first written offer. owner to present the offer and discuss the One offer package per impacted acquisition process. property/owner. • Negotiate in good faith with each property • Does not contain fees for condemnation owner or their agent or representative and support or utility coordination. address any questions or concerns that • The County of Orange (OC Public Works may arise during the acquisition process. Facilities Operations Division) property is • Establish and maintain an acquisition file combined into one acquisition for each property owner and maintain a file checklist pursuant to the City's Tenant Acquisition specifications. For acquisitions that result in the need to acquire • Promptly transmit executed documents to non-residential tenant interests, including the City for acceptance and processing. Improvements Pertaining to the Realty, fixtures & equipment, leasehold improvements and/or an