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SCOPE OF SERVICES CITY OFSANTAANA SANTA ANA BOULEVARD GRADE SEPARATION MARN.THOMAS Escrow Coordination • Compile and submit all supporting property Once an offer has been accepted and the acquisition, relocation, and other applicable purchase agreement approved by the City, documents. Monument will coordinate escrow and title • If necessary, coordinate with relevant activities to support the timely and compliant parties to compile and submit utility closeout of the acquisition. This process includes coordination back-up documents. the following steps: • Coordinate with Caltrans staff to facilitate the timely review and approval of • Transmit original executed acquisition Certification. documents to the escrow company and • Coordinate and attend up to 3 meetings request an updated Preliminary Title Report with Caltrans staff to review and discuss from the title company Certification forms and/or supporting • Review the updated title report and prepare documentation. a memorandum identifying any • Hold up to 3 meetings with the project team disapproved title exceptions to monitor certification progress and • Coordinate with the escrow company as schedule. escrow instructions are prepared and transmitted, including delivery of the Deliverables: purchase contract to the title company • Approved and accepted Caltrans Exhibit • Support escrow in satisfying monetary 13-B (Right-of-Way Certification) or liens, prorating taxes, and clearing adverse equivalent required Caltrans forms. title exceptions and encumbrances 9.6 Property Management Services • Coordinate with the City for the deposit of estimated closing funds into escrow upon Monument provides comprehensive property escrow's request management and maintenance services following • Provide ongoing support to the escrow acquisition to support the City through the officer to facilitate the execution of escrow transition from occupancy to demolition or instructions, title clearance documentation, construction. Our team conducts initial property and the processing of wire transfers inspections, confirms occupancy status, and • Confirm recordation of deeds and issuance oversees all aspects of the site. Services include of title insurance policies upon close of coordinating utility transfers and disconnections, escrow facilitating short-term rental agreements, collecting rent, and issuing notices to vacate in accordance Deliverables with state law. We review and update existing • Escrow Coordination for up to 13 leases and agreements, prepare new agreements transactions for the City's approval, and coordinate with escrow Certification companies for the transfer of leases, rents, and security deposits. Monument also maintains Monument will assist the City with the preparation detailed tenant databases and submits weekly and submission of all required Caltrans Right-of- status reports that summarize key property details, Way Certification forms and supporting including tenancy, rent, notices issued, vacancy documents. Monument will coordinate with dates, and demolition timelines. Caltrans staff to address any questions or To ensure each property is secure and maintained concerns and will assist the City to ensure the while awaiting demolition or construction, ultimate acceptance and approval of the Monument provides full interim management Certification. Specifically, Monument will: services. This includes site security such as fencing and board-up, vendor coordination for • Draft, review and revise Right-of-Way property maintenance, graffiti and nuisance Certification forms. abatement, utility account setup and payments,