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41 HB Fiscal Polices&Procedures <br /> ,SectionProcess <br /> A. Overview <br /> This section applies to the grants management process, from identifying new funding <br /> opportunities to reporting on grants received. HB maintains and monitors all grants in accordance <br /> with funder guidelines. <br /> B. Policies Ft Controls <br /> 1. Manage grants to minimize agency risk and maintain fiscal integrity. <br /> 2. Appropriately identify, secure, and manage funding. <br /> C. References <br /> Cash Flow Projections Multi-tabbed Excel spreadsheet that captures actual cash received to-date plus <br /> projected cash inflows and outlays for organization-wide revenue and expense. <br /> Grant Budget Detail Document prepared to track spend down compliance against a funder-approved <br /> Sheet budget for each restricted grant and government contract <br /> Document prepared to communicate to Finance the detailed information needed <br /> Grant Cover Sheet to account for the grant, such as the funder, amount, grant terms and payment <br /> schedule. <br /> D. Procedures <br /> 1 . Donor 1 . 1-. 1 - <br /> Dir. Finance <br /> Progra <br /> Dir. Acct. Relations Asst. <br /> rn 1 <br /> CONTRACTS .B.) Manager <br /> 11.1 GRANTS AND • r r <br /> Support X <br /> 1. Identify funding with with <br /> opportunities. new Senior <br /> funding Dir. of <br /> Dev <br /> 2. Receive and review RFPs. X <br /> X <br /> 3. Develop and maintain income Provide with <br /> projections and funding plan. input X Senior x <br /> Dir. of <br /> Dev <br /> 4. Develop and maintain a Grant <br /> Budget Detail Sheet to track <br /> expenditures by restricted Support X <br /> grant, program/work team, <br /> and project. <br /> 5. Prepare proposals (narrative) <br /> X Assists <br /> for new or renewed grants. <br /> 6. Create list of required <br /> supporting documents and X Assists <br /> attachments <br />