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42 HB Fiscal Polices a Procedures <br /> Exec. Dir.of Dir. of Deputy Staff Donor Deyt. <br /> Dir. Finance Progra Dir. Acct. Relations Asst. <br /> 7. Prepare budgets for new or with X <br /> renewed grants and projects Support Director for Gov <br /> as needed. of grants <br /> Finance <br /> 8. Coordinate submission of <br /> grant proposals. <br /> • Assemble supporting <br /> documents in Grants <br /> folder X <br /> • Delegate responsibility for <br /> submission based on <br /> method (simple email vs. <br /> upload via online portal) <br /> 9. Receive notification of <br /> funding award and notify X X Notified Notified <br /> Development. <br /> 10. Add award to weekly deposit X <br /> report <br /> 11. Prepare Grant Cover Sheet Notified X <br /> and notify Finance. <br /> Dir. of Dir. Of Staff Acct. Donor <br /> Exec. Dir. Finance Program Deputy Dir. (D.B.) Devt. Asst. Relations ; <br /> Manager <br /> 11.2 GRANTS r CONTRACTS MANAGEMENT PROCESSS: POST-AWARD <br /> 1. Review the most updated <br /> applicable compliance <br /> requirements and prepare to X X <br /> answer questions (at outset <br /> of each new contract and at <br /> least once annually) <br /> 2. Conduct a kickoff meeting to <br /> discuss details of funding <br /> award, including: <br /> • Timeframe <br /> Participate Participate Participate <br /> • Restrictions (including X as needed as needed Participate as needed X <br /> federal and grant- <br /> specific regulations) <br /> • Reporting and <br /> compliance requirements <br /> 3. Create grant tracking <br /> documents and staff X <br /> allocation plan. <br /> 4. As funds are spent, track <br /> against Grant Budget Detail X <br /> Sheet. <br /> Last updated September 2022 <br />