TALLER SAN JOSE HOPE BUILDERS (10)

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Reimbursement is based on verified expenses and is not provided as a flat monthly payment per child or household-based allowance. Trainees who receive childcare assistance from an outside agency, such as Social Services, CALWORKS or others, may be eligible to receive a stipend from Hope Builders if the amount they receive from the outside provider does not fully cover their expenses. In this case, the Support Specialist must determine: 1. The trainee's childcare expense. 2. The amount of assistance the trainee receives from the outside agency. 3. Calculate the trainee's eligible childcare stipend amount. In some cases, trainees may be granted less than the eligible amount through Hope Builders. For example, a trainee who has two children may report she receives $250 in monetary assistance from CALWORKS but pays $300 per month in childcare. If this is the case, this trainee would only be eligible for $50 monthly from Hope Builders, Prorating Stipend Amounts: Use the excel file: Childcare Stipend Prorate Template to calculate any prorated amounts for the beginning of training or the end of training. 1. If active trainees complete the training program and move on to the next phase prior to the month-end, issue a prorated check request stipend from the beginning of the final month to the end of training. 2. All active trainees will not receive their normal monthly childcare stipend during the office closure between December 25th through January 1st or its observed holidays. Stipend amounts will need to be prorated during the month of December. (Prorated dates: 12/1 to 12124 or 23rd if the 24th is an observed holiday) 3. if a trainee is dismissed or withdraws from the training program, the trainee is not eligible to receive the stipend. Submitting Childcare Stipend Roster Requests: It is the responsibility of the Employment Readiness Specialist/Coordinator to submit signed childcare stipend rosters to the SSM by the 23rd of each month (see procedure for submitting below). The SSM will email signed rosters to accounting via email at acctspay@tsjhopebuilders.org within 24 hours. o During the holiday season, due dates for submitting check requests will vary depending on office closure days. o Accounting will issue payment at the beginning of the following month. o The Support Specialist must complete the 1:1 Case note Form, Stipend/Voucher section in Apricot. • If a trainee is dismissed or leaves training phase prior to completing an entire month, the trainee is not eligible to receive the stipend. If a trainee moves on to the 10