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1:1 Meetings with trainees are mandatory and occur on a weekly basis (at the same scheduled <br /> day and time during training). The 1:1 weekly meeting is documented in Apricot within 24-48 <br /> hours. Below is an example of a 1:1 meeting. <br /> • Meeting Agenda. <br /> o Begin with a check-in, what's working & what's not working, discuss any PC's given <br /> that week. (5 min) <br /> o Update on Workforce Readiness/Review WR tracker (5 min) <br /> o Follow up on SSFS Group. Trainees to provide 2 takeaways from the group & how it <br /> relates to WR (5 min) <br /> o Work on goals (15 min) <br /> Characteristics of an Effective 1:1 Support Meeting during Training Phase <br /> An effective meeting has the following characteristics: <br /> ✓ Employment Readiness Specialists/Coordinators assesses how the trainee is coping <br /> with the demands of training and address barriers to employment. <br /> ✓ Help trainee address challenges and issues that impact their life stability and future <br /> ability to work. <br /> ✓ Review progress on goals. <br /> ✓ Always provide opportunities for trainee to come up with solutions. <br /> ✓ Focus on an individual's strengths. <br /> ✓ Take a trauma informed lens. <br /> • If a trainee is tardy or does not show up for a meeting, the Employment Readiness <br /> Specialist/Coordinator enters a case note documenting the tardy/missed meeting and <br /> informs TS that a PC needs to be issued to trainee for attendance infraction. <br /> • If an Employment Readiness Specialist/Coordinator must miss a meeting due to a crisis, <br /> emergency, or personal time off the Employment Readiness Specialist/Coordinator should <br /> reschedule that trainee for another time in the same week. If a meeting cannot be made up, <br /> the Employment Readiness Specialist/Coordinator should check in through email, phone <br /> call or teams' message and notify Employment Readiness Manager. <br /> Case Noting <br /> Well-written case notes provide accountability, confirm the decisions made to deliver certain <br /> services and support decisions a staff member has made. Hope Builders staff should use the <br /> SOAP format for writing case notes (Please note. The SOAP format has been adapted to fit <br /> Hope Builders'needs and may not be comparable to what agencies outside Hope Builders <br /> may use). There are four components to SOAP. They follow: <br /> Subjective (S): What the trainee tells you relating to their goal. <br /> Example: Trainee feelings, concerns, goals, thoughts; intensity of problem <br /> Objective (0): Factual- What was observed or witnessed by staff; what was seen, counted, <br /> heard, or measured. <br /> 17 <br />