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25 HB Fiscal Polices Et Procedures <br /> D. References <br /> Manual Payroll Check Refers to an off-cycle payroll check that is processed through the Payroll <br /> Software and then cut in-house if not electronically delivered. <br /> Used to communicate new hires, salary changes, and terminations of both <br /> Personnel Transaction hourly and salaried employees. This form is also used to communicate <br /> Ft Payroll Deduction changes to benefits deductions including health insurance, dental, salary <br /> Form garnishments, and other tax-preferred plans. This form must be approved by <br /> the employee's direct supervisor, executive director, and HR Specialist. <br /> E. Procedures <br /> Dir. f Staff Staff HR <br /> Exec Dir. c) Acct. Acct. All Ernpls. <br /> Finance (C.B.) A B.) Specialist <br /> 6.1 PAYROLL PROCESS <br /> 1. Determine allocation of salaries <br /> between programs/function as X X <br /> well as grants if applicable. <br /> 2. Maintain allocations on a <br /> spreadsheet and updates as x <br /> needed. <br /> 3. Using a Personnel Transaction if <br /> Payroll Deduction Form, <br /> communicate the following to <br /> Finance: <br /> • New hire information <br /> • Salary adjustments <br /> • Employee status changes Notified X <br /> • Benefits changes <br /> • Changes to payroll <br /> deductions <br /> • Address or personal <br /> information changes <br /> 4. Complete timecards and obtain X <br /> approval from supervisor. <br /> 5. Collect timesheets from hourly X <br /> employees. <br /> b. Add new hires to the payroll X <br /> system. <br /> 7. Request vacation time and obtain <br /> supervisor approval. Report other X <br /> PTO, <br /> 8. Prepare and submit payroll to <br /> payroll s stem forprocessing. Submits Reviews Prepares <br /> Last updated September 2022 <br />