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26 HB Fiscal Pokes&Procedures <br /> PAYROLLDir. of Staff Staff HR <br /> Exec Dir. Finance Acct. Acct' Specialist All Ernpls. <br /> 6.1 'O <br /> 9. Import payroll into accounting <br /> system using third-party import X <br /> service. <br /> 10. Ensure that terminated <br /> employees are removed after X <br /> their final paycheck has been <br /> processed. <br /> 11. Review payroll change report to <br /> ensure all changes are accurate X <br /> and appropriate before <br /> distribution. <br /> 12. Perform payroll reconciliations: <br /> • Prior period to current <br /> period payroll register (bi- <br /> weekly) <br /> Employee deductions to <br /> payments made to insurers X <br /> and other benefits providers <br /> (monthly) <br /> . Quarterly Form 941 to GL. <br /> (quarterly) <br /> • Gross salaries (per W2 <br /> Forms) to GL annual[ <br /> 13. Maintain payroll files x <br /> i <br /> 1. Approve the issuance of a manual payroll check. X <br /> 2. Submit the manual payroll check information to the outsourced Approve <br /> payroll processor on the next payroll submission. Et submit Enter <br /> 3. Input manual payroll check into the accounting software and cut <br /> check according to standard Accounts Payable process (see Section X <br /> 5 . <br /> 4. Submit the manual payroll check information to the outsourced Approve <br /> payroll processor on the next payroll submission. Er submit Enter <br /> *Manual payroll checks will be processed on an exception basis only and are signed by the ED or <br /> Director of Programs. <br /> Last updated September 2022 <br />