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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2010 <br />TITLE: <br />CONTRACT AMENDMENT WITH <br />PRUDENTIAL OVERALL SUPPLY AND <br />CONTRACT AWARD WITH G&K SERVICES <br />INC. FOR UNIFORM, MAT AND TOWEL <br />SERVICE (SPEC. NO. 10 -021) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 151 Reading <br />❑ <br />Ordinance on 2"d Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Prudential Overall Supply for uniform, mat and towel service through <br />the end of the current year to provide service during the transition of new uniforms and <br />finalizing the charges on lost stock in an amount not to exceed $20,000. <br />2. Award a contract to G & K Services Inc. for uniform, mat and towel services for a three -year <br />period with provision for one three -year renewal, in an annual amount not to exceed $33,130. <br />DISCUSSION <br />In accordance with the City's general employee Memorandum of Understanding, clean uniforms are <br />provided to all employees who are required by the City to wear uniforms. Rented floor mats are at <br />various locations, bath towels provided in shower areas, and dishtowels at all fire stations. The rental <br />service includes weekly laundering of the uniforms, towels and dishtowels. <br />The notice inviting bids was advertised on September 23, 2010, and bids were solicited. A summary <br />of the bid invitations and bids received is as follows: <br />8 Invitations For Bid mailed <br />2 Invitations For Bid mailed to Santa Ana vendors <br />5 Bids received <br />Bids were solicited and opened on October 14, 2010 and evaluated. Nine key points were reviewed <br />with samples of shirts and pants provided, warranty, references, compliances or deviation from <br />specifications and cost. The bid received from G & K Services, Inc. is responsive to the specifications <br />and meets the City's requirements. To allow for unanticipated charges, an additional five percent <br />contingency has been included in the award amount. <br />22G -1 <br />