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Park Landscape Maintenance Agreements <br />June 6, 2011 <br />Page 2 <br />5. Authorize the City Manager and Clerk of the Council to execute the attached one -year <br />agreement, with four one -year renewal options, with Midori Gardens to provide park <br />landscape maintenance services in District A, in an annual amount not to exceed $238,476, <br />and approve a 10% contingency for unanticipated work for a total annual amount not to <br />exceed $262,324, subject to non - substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency ( PRCSA) currently divides the City into <br />five separate park maintenance districts. On March 10, 2011, PRCSA issued a request for <br />proposals (RFP) to 18 landscape maintenance vendors. On March 23, 2011 a pre - proposal <br />conference was conducted, and on April 12, 2011 seven proposals were submitted for <br />consideration. Master Landscape and Maintenance, DMS Facility Services, Pinnacle Landscape <br />Company, Marina Landscape, Midori Gardens, Mariposa Landscapes, and Merchants Landscape <br />Services each submitted proposals for consideration. <br />An evaluation committee consisting of representative from PRCSA Park Services, PRCSA <br />Administration, Public Works Agency, and the City of Anaheim reviewed and rated the seven <br />proposals. The proposals were evaluated according to the evaluation criteria listed in the RFP, <br />including Capability and Experience of Contractor (25 %), Past Performance (25 %), and Cost of <br />Proposal (50 %). The highest rated contractor was awarded the largest contract by dollar volume. <br />The results of the RFP evaluation were as follows: <br />The City proposes to enter into a one -year agreement with Master Landscape, with four one -year <br />renewal options, for the maintenance of District 1. District 1 is located in the northwest quadrant of <br />the City and includes six properties, including El Salvador, Riverview and Rosita parks. The <br />annual base contract cost is $244,596. An additional 10% contingency is included for <br />unanticipated work, resulting in a total annual contract amount of $269,056. Master Landscape <br />has been providing landscape maintenance services for the City since 2007 and is performing <br />satisfactorily. <br />25E -2 <br />DMS <br />Marina <br />Mariposa <br />Masters <br />Merchants <br />Midori <br />Pinnacle <br />Capability and <br />Experience <br />81 <br />94 <br />85 <br />81 <br />56 <br />76 <br />88 <br />Past Performance <br />89 <br />93 <br />85 <br />77 <br />46 <br />69 <br />85 <br />Cost of Proposal <br />180 <br />172 <br />85 <br />145 <br />177 <br />156 <br />162 <br />400 point max <br />350 <br />359 <br />255 <br />303 <br />279 <br />301 <br />335 <br />Rank <br />2 <br />1 <br />7 <br />4 <br />6 <br />5 <br />3 <br />District <br />2 <br />4 <br />NA <br />1 <br />NA <br />A <br />3 <br />The City proposes to enter into a one -year agreement with Master Landscape, with four one -year <br />renewal options, for the maintenance of District 1. District 1 is located in the northwest quadrant of <br />the City and includes six properties, including El Salvador, Riverview and Rosita parks. The <br />annual base contract cost is $244,596. An additional 10% contingency is included for <br />unanticipated work, resulting in a total annual contract amount of $269,056. Master Landscape <br />has been providing landscape maintenance services for the City since 2007 and is performing <br />satisfactorily. <br />25E -2 <br />