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Dissemination of the EEO Policy <br />The following exemplify the methods that may be utilized in Hill's ongoing efforts to ensure continuing. <br />dissemination of its policy and plan: <br />A. Internal Dissemination <br />1. Internal employee manuals contain the policy statement. <br />2. The policy statement is posted on bulletin boards accessible to employees and applicants. <br />3. Hill references the policy and progress in its annual report, newspaper, magazine and other <br />publications. <br />4. Orientation meetings for new employees and in-house employment related training include <br />references to Hill's policy. <br />5. Hill publications, if any, including those with photographs, feature protected and non-protected <br />groups where feasible. <br />6. Pertinent portions of the plan are available during regular business hours for inspection by <br />employees and applicants for employment so that they may avail themselves of the plan's <br />benefits. <br />B. External Dissemination <br />I. Hill advises recruitment sources, protected groups' organizations, community agencies, leaders, <br />secondary schools and colleges annually in writing of its commitment to its policy and plan. Hill <br />informs these sources that job applicants will be treated fairly without regard to their race, color, <br />religion, sex and national origin. <br />2. Hill includes the phrase "EOE/AA" on employment applications, in newspaper advertisements <br />and other external advertisements. Should pictures be used, then, where feasible, both protected <br />and non-protected employees will be pictured. <br />3. Hill attempts to notify contractors, suppliers and vendors of the policy and their obligations to <br />equal employment opportunity. <br />4. Hill incorporates the equal employment opportunity and affirmative action clauses into covered <br />purchase orders, lease agreements and other covered contracts. <br />5. Hill communicates with the state employment security office in writing regarding the policy. <br />2 <br />MILIL City of Santa Ana I Public Works Agency Page 1 7 <br />First Street Bridge Replacement I Construction Management