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2010/11-2014-15 CITY OF SANTA ANA CONSOLIDATED PLAN I SUBSTANTIAL AMENDMENT TO THE 2011/12 ACTION PLAN POLICIES AND PROCEDURES FOR COORDINATION AMONG EMERGENCY SHELTER PROVIDERS, ESSENTIAL SERVICE PROVIDERS, HOMELESSNESS PREVENTION AND RAPID RE-HOUSING ASSISTANCE PROVIDERS, OTHER HOMELESS ASSISTANCE PROVIDERS, AND MAINSTREAM SERVICE AND HOUSING PROVIDERS. Periodic meetings will be held with the City and sub recipients to coordinate services. Additionally, sub recipients will be in communication with each other when an individual seeks service from two or more ESG funded sub recipients. POLICIES AND PROCEDURES FOR DETERMINING AND PRIORITIZING WHICH ELIGIBLE FAMILIES AND INDIVIDUALS WILL RECEIVE HOMELESSNESS PREVENTION ASSISTANCE AND WHICH ELIGIBLE FAMILIES AND INDIVIDUALS WILL RECEIVE RAPID RE-HOUSING ASSISTANCE. ALL PROGRAM PARTICIPANTS ARE ALREADY LITERALLY HOMELESS AND WILL ONLY BE USING RAPID REHOUSING ASSISTANCE. The City has provided funds to varying sub recipients, each with their own mission. Therefore each recipient will determine a priority based on the organization's mission. An overall priority will be given to those families and individuals that at the time of initial consultation demonstrate an ability to be self-sustaining. Due to the limited funds organizations will be taking additional efforts during the evaluation process to determine which families and individuals would require the least amount of resources in order to assist the greatest number of people possible. STANDARDS FOR DETERMINING THE SHARE OF RENT AND UTILITIES COSTS THAT EACH PROGRAM PARTICIPANT MUST PAY, IF ANY, WHILE RECEIVING HOMELESSNESS PREVENTION OR RAPID REHOUSING ASSISTANCE. Sub recipients will perform a gap analysis to determine what will be the initial assistance to the client. Additional assistance after that will be on a declining basis. Additionally, case-by-case analysis will be performed to determine if an adjustment to the assistance needs to be made. STANDARDS FOR DETERMINING HOW LONG A PARTICULAR PROGRAM PARTICIPANT WILL BE PROVIDED WITH RENTAL ASSISTANCE AND WHETHER AND HOW THE AMOUNT OF THAT ASSISTANCE WILL BE ADJUSTED OVER TIME. Due to the limited funds and the desire to assist the greatest number of people possible, the standard length of assistance will be three months with the goal to be self-sustaining afterwards. Although situations may arise where additional assistance may be required. In those instances the circumstances of each case will be reviewed to determine whether 03/15/2012 5 SUBSTANTIAL AMENDMENT TO THE 2011-2012 ANNUAL ACTION PLAN EAb"b 2