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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 3, 2013 TITLE AGREEMENT WITH PCC NETWORK SOLUTIONS FOR CABLING SERVICES /I RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: 990 ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a three -year agreement with PCC Network Solutions, a Pacific Coast Cabling, Inc. company to provide cabling services to the City in an amount not to exceed $45,000 per year with provisions for three one -year renewals, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance & Management Services Agency Telecommunications Division provides operations, voice and data communications services to all City departments. Cabling services are needed to support changes, additions and moves throughout the City. This cabling work ensures that all City offices and work locations continue to stay connected and benefit from new technology as it becomes available. The City has standardized its cabling infrastructure with the Commscope Systimax product. This product was selected for its durability and flexibility and when installed by a certified cabling vendor, the product has a 20 year warranty. Use of this reliable product has resulted in very low cable maintenance costs. The cabling vendors who provide such services to the City must meet manufacturer certifications. A competitive procurement process was conducted to solicit proposals from cabling services vendors. A 'Request for Proposal' (RFP) was developed which defined the City's cabling services requirements as well as proposal evaluation criteria. On June 6, 2013, the RFP was posted on the City's website and sent to 15 prospective vendors. The City received seven written proposals. 25F -1