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(490 MGT of America Response to the Gily of Sunlo A.nr7 <br />Request for Proposal 13 -033 for hicindolecl Cos! <br />Claiming Services (S13 90) <br />EXHIBIT A <br />Annual, New and Initial Claims: Preparation and Submission <br />r Establish schedule and approach needed to complete all annual claims due to the <br />state by February 15, 201.4. This Includes on -site interviews with all applicable City <br />department personnel. <br />r Identify new clalms that are expected to become mandated programs during FY <br />2013-2014, and the departments likely to be affected by these claims. As part of this <br />step, MGT will provide early claim summaries and data collection requirements to <br />provide a head start on documentation strategies. <br />> Work wtch the City, as new claiming Instructlons are issued by the SCO, to establish <br />schedules and approaches needed to complete all new or first -time claims due <br />during the Fiscal Year. <br />> Facilitate department interviews where staff describe how the City complies with <br />the specific mandated programs and assist the City to determine eligible costs based <br />on the following criteria: <br />• The test claim's Statement of Decision <br />• The California Commission on State Mandates approved Parameters and <br />Guidelines <br />• The SCO's claiming instructions <br />• How other agencies around the state are complying with and interproting the <br />mandate <br />r Prepare all necessary department -wide ICRPs in accordance with OMB A -87. MGT <br />consultants have prepared thousands of ICRPs over the past 25 years. We believe <br />that our experience has developed a depth of understanding that Is unmatched in <br />the field. <br />r Prepare all eligible claims for the City's SB 90 programs, and review the claims for <br />completeness, propriety, and eligibility of costs. <br />s Perform a quality assurance review of the City's SIB 90 claims to ensuro that they <br />mesh with the associated department ICRPs and verify that no direct costs are <br />double counted. <br />r Discuss any potential or necessary changes wtth the appropriate City staff member. <br />r Provide the completed claims and ICRPs to the City for review and signature at least <br />three weeks prior to the claiming deadline. <br />> <br />File the signed claims with the SCO prior to the deadline. <br />MCIT <br />OF EMGMIC•. IFIe. <br />25G -12 <br />`sk <br />