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County of Riverside Request for Quote # PUARC -1200 Purchasing & Fleet Services Closing Date: 10/11/2011 @1:30 P.M. d) All products covered under the EA automatically include Software Assurance for either the full thirty - six (36) or sixty (60) month contract period options. During the contract period, participating government entities will be entitled to all version upgrades at no additional charge. And on termination of the contract, participating organizations will own the most current version of covered products as of the contract termination date, whether the version is installed or not. e) During the EA each participant will be required (but not limited) to count total qualified workstations in their organization which will be reported to the LAR. Other counts such as True -Up of additional products and additional of 'not-at-signing' products maybe required. f) The Enterprise Agreement term is sixty (60) calendar months from the date of acceptance, or an optional thirty -six (36) months if requested. Enrollment for this program will be open until the expiration of the Master Agreement. While the number of net desktops in each organization may increase annually, there could be certain economic issues (such as discontinuing a government service due to funding) or political shifts (such as County Courts becoming a State Agency or a government entity filing for bankruptcy) that could impact desktop counts. Microsoft will deal with decreases in qualified workstation counts on an individual basis without penalty to other enrollments. EA participants that terminate for cause, will own licenses equal to the portion of the total contract period for which they participated. Participants terminating prior to year 2 shall own licenses for 1/3 of the total desktops enrolled. Participants terminating prior to year 3 shall own licenses for 2/3 of the total desktops enrolled. The licenses shall be for the current version of the products at the time of termination. If any one County /Department terminates the enterprise agreement, it shall have no bearing or impact on the others enrolled. g) EA enrollees receive perpetual license to the most current version of the software covered under this agreement upon initial payment. By participating under the EA, enrollees immediately become current and stay current. Net new desktops added during the contract period immediately have the right to install the most current versions of the products covered under the EA and the "true -up" payment must be made at the beginning of the next contract year. h) All new software covered and purchased under the EA is to be delivered to the COUNTY electronically, tmless explicit instructions are communicated that delivery method would be otherwise. 5.0 TIMELINE DATES: 1. RELEASE OF REQUEST FOR QUOTATION September 20, 2011 2. DEADLINE FOR SUBMISSION OF QUESTIONS Must be submitted by: Bidders must submit their questions online at Date: October 3, 2011 PubliePurchase.com. All questions submitted are within the Time: 1:30 PM correct RFQ located on PublicPurchase.com. 3. DEADLINE FOR QUOTATION SUBMITTAL October 11, 2011 at 1:30 PM Bid results are posted on PublicPurchase.com 4. TENTATIVE DATE FOR AWARDING CONTRACT 5 -90 days, contingent upon lowest bidder meeting all of the bid specifications. Form # 116 -101 RFQ Public Purchase Revision 04/12/11 25D -26