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<br />The PHA will establish and implement a system of records management that ensures that any sex <br />offender registration information received by the PHA from a State or local agency is maintained <br />confidentially, not misused or improperly disseminated, and destroyed, once the purpose for <br />which the record was requested has been accomplished, including expiration of the period for <br />filing a challenge to the PHA action without institution of a challenge or final disposition of any <br />such litigation. However, a record of the screening, including the type of screening and the date <br />performed must be retained \[Notice PIH 2012-28\]. This requirement does not apply to <br />information that is public information, or is obtained by a PHA other than under 24 CFR 5.905. <br />Medical/Disability Records <br />PHAs are The PHA <br />edical <br />condition. If the PHA receives a verification document that provides such information, the PHA <br />will not place this information in the tenant file. The PHA will destroy the document. <br />Documentation of Domestic Violence, Dating Violence, or Stalking <br />For requirements and PHA policies related to management of documentation obtained from <br />victims of domestic violence, dating violence, or stalking, see section 16-IX.E. <br /> <br />PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN WITH <br />ENVIRONMENTAL INTERVENTION BLOOD LEAD LEVEL <br />16-VII.A. OVERVIEW <br />The PHA has certain responsibilities relative to children with environmental intervention blood <br />lead levels that are receiving HCV assistance. The notification, verification, and hazard reduction <br />requirements are discussed in Chapter 8. This part deals with the reporting requirements, and <br />data collection and record keeping responsibilities that the PHA is subject to. <br />16-VII.B. REPORTING REQUIREMENT \[24 CFR 35.1225(e)\] <br />The PHA must report the name and address of a child identified as having an environmental <br />intervention blood lead level to the public health department within 5 business days of being so <br />notified by any other medical health care professional. <br />SAHA Policy <br /> <br />SAHA will provide the public health department written notice of the name and address <br />of any child identified as having an environmental intervention blood lead level. <br />16-VII.C. DATA COLLECTION AND RECORD KEEPING \[24 CFR 35.1225(f)\] <br />At least quarterly, the PHA must attempt to obtain from the public health department(s) with a <br />similar area of jurisdiction, the names and/or addresses of children less than 6 years old with an <br />identified environmental intervention blood lead level. <br />If the PHA obtains names and addresses of environmental intervention blood lead level children <br />from the public health department(s), the PHA must match this information with the names and <br />addresses of families receiving HCV assistance, unless the public health department performs <br />04/01/14 <br />Page 16-29 <br /> <br />