4-1 SUBMISSION ANNUAL ADMIN PLAN_EXHIBIT 3

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the written information packet. This may include making alternative formats available (see Chapter 2). In addition, the PHA must have a mechanism for referring a family that includes a member with a mobility impairment to an appropriate accessible PBV unit. Persons with Limited English Proficiency The PHA should take reasonable steps to assure meaningful access by persons with limited English proficiency in accordance with Title VI of the Civil Rights Act of 1964 and Executive Order 13166 (see Chapter 2). 17-VI.F. OWNER SELECTION OF TENANTS The owner is responsible for developing written tenant selection procedures that are consistent with the purpose of improving housing opportunities for very low-income families and fill their obligations under the lease. An owner must promptly notify in writing any rejected applicant and the PHA of the grounds for any rejection \[24 CFR 983.253(b)\]. Leasing \[24 CFR 983.253(a)\] During the term of the HAP contract, the owner must lease contract units to eligible families that are selected and referred by the PHA from the PHAThe contract unit leased to the family must be the appropriate size unit for the size of the family, based on the PHA standards. Filling Vacancies \[24 CFR 983.254(a)\] The owner must promptly notify the PHA of any vacancy or expected vacancy in a contract unit. After receiving such notice, the PHA must make every reasonable effort to promptly refer a sufficient number of families for the owner to fill such vacancies. The PHA and the owner must make reasonable efforts to minimize the likelihood and length of any vacancy. SAHA Policy The owner must notify SAHA in writing (mail, fax, or e-mail) within 10 business days of learning about any vacancy or expected vacancy. SAHA will make every reasonable effort to refer families to the owner within 30 business days of receiving such notice from the owner. Reduction in HAP Contract Units Due to Vacancies \[24 CFR 983.254(b)\] If any contract units have been vacant for 120 or more days since owner notice of the vacancy, the PHA may give notice to the owner amending the HAP contract to reduce the number of contract units by subtracting the number of contract units (according to the bedroom size) that have been vacant for this period. SAHA Policy If any contract units have been vacant for 120 days, SAHA will give notice to the owner that the HAP contract will be amended to reduce the number of contract units that have been vacant for this period. SAHA will provide the notice to the owner within 14 days of 04/01/14 Page 17-24