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MEMORANDUM <br />To <br />From: <br />Fred Mousavipour <br />Executive Director <br />Margaret Mercer <br />Administrative Services Manager <br />Date: October 31, 2014 <br />Subject: AGREEMENT EXTENSION — REDLANDS SOFTWARE, INC. / AGMT. #A- 2012 -190 <br />The Public Works Agency entered into an agreement with Redlands Software, Inc., on <br />September 4, 2012, to provide GIS programming and technical services. The consultant <br />has worked closely with Trevor Burgan (GIS Administrator) to complete a number of <br />projects, including programming for the updated Electronic Data Management portal which <br />integrates our digital drawings with the Laserfiche data repository, and performing data <br />translation for the migration to the Esri GIS platform. <br />Agreement No. A- 2012 -190 expires today, October 31. However, since Administrative <br />Services has an assignment to re- analyze the PWA GIS Services, and preparations are <br />underway for the Citywide IS audit, now would not be the appropriate time for an RFP. <br />Instead, the agreement has been extended for 90 days to allow for continued service. <br />During this time extension, the consultant will be completing the documentation for the <br />programming services already completed and providing on -call technical assistance, as <br />needed. <br />After payment for October 2014 services rendered, there will be $15,150 remaining in the <br />approved agreement allocation. This request is for a time extension only; no additional <br />funding is required. <br />Let me know if you need any additional information. <br />