FEDERAL INSTITUTE - Laserfiche WebLink

Home Browse Search

portion of the project costs, the project budget includes that portion as well as the IMLS share of project expenses. You must obtain prior written approval from the IMLS program officer whenever a budget change is necessary because of: a. a change in the scope or objectives of the project (see Article 8); b. the transfer to a third party (by contracting, or other means) of any work under a grant; c, the addition of costs that are specifically disallowed by the terms and conditions of the grant award or for which the applicable cost principles require prior approval, e.g., the purchase of equipment, participant support costs, foreign travel; d. the transfer of funds among direct costs categories, or, if applicable, among separately budgeted programs, projects, functions or activities, when the federal share of project costs exceeds $100,000 and the cumulative amount transferred exceeds '10 percent of the total current approved project budget (IMLS funds plus cost share); or e. the transfer of funds from stipends or training allowances to other budget categories. All requests for budget revisions must be dated and signed by an Authorized Representative /Authorized Organization Representative /Certified Authorizing Official and submitted to the IMLS program officer. Within 30 calendar days of receiving the request for budget revision, we will review the request and notify you whether or not it has been approved. If the budget revision is still under consideration at the end of 30 calendar days, we will inform you in writing of the date by which you may expect a decision. 11. What are the cost- sharing requirements? You are required to share in project expenses at the level indicated in the approved project budget. You must also maintain auditable records of all project costs whether they are charged to grant funds or supported by cost - sharing contributions. Any proposed change in level of cost share must be submitted to IMLS for approval. All cash and in -kind contributions to a project that you or a non - federal third party provide are acceptable as your cost share when such contributions are • verifiable from your records; • not included as contributions for any other federally assisted program; • necessary and reasonable for the proper and efficient accomplishment of project objectives; • types of charges considered allowable under the applicable cost principles; • used to support activities that are included in the approved project work plan; and • incurred during the grant period. ' IMLS approval is not required for third -party transfers that were described in the approved project plan, or for the purchase of supplies, materials, or general support services.