MOBILE ELECTRONIC DEVICE 5-2012 - Laserfiche WebLink

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F. Confidential Information: information that may be associated with an individual, e.g. HIPPA, and /or privileged attorney /client information. G. Sensitive Information: any information that could potentially be used maliciously to compromise the security of COSA resources or customers, i.e. administrative passwords connected to COSA server(s). H. Malware: includes computer viruses, worms, Trojan horses, spyware, dishonest adware, crime ware, and other malicious and unwanted software. Mobile Electronic Device: any portable electronic device that can view, share, access, and /or process digital information. Examples of a portable electronic device may include: • Laptops • Blackberries • Smartphones • Tablets (iPad) J. Personal Mobile Electronic Device: any mobile electronic device not owned by COSA, but connected to City server or other COSA connectivity devices that are subject to this Policy. K. Third Parties: any entity that interacts with COSA, but is not directly affiliated, including: clients, contractors, sub - contractors, government agencies, vendors, community organizations, unions, etc. L. Authorized user: refers to an employee, elected official, or contractor approved for assignment of a device. Such a device, if public property, shall be used for business purposes only. PROCEDURES A. COSA shall ensure that only authorized mobile electronic devices are allowed to be used in the COSA computing environment: 1. Authorization must be received by Department Head prior to any device be added to the COSA computing environment. 2. All authorized users shall protect all mobile electronic devices, as well as the data they contain, with an appropriate level of security. B. COSA shall ensure that all authorized mobile electronic devices are centrally managed in order to ensure accurate inventory, minimize operational overhead, 2 1 P a g e