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4.0 SPECIFICATIONS <br />Vendor must submit a detailed proposal of the services offered in response to specifications <br />below. Proposal must include a detailed response that addresses the specifications and should <br />not to exceed 20 pages. Vendor must also return all requested doclaments with their proposal as <br />specified in Section I.A.4, of this document. Applicants are asked to use 12 point Times New <br />Roman font. <br />4.1 VENDOR'S RESPONSIBILITIES <br />4.1.1 PROOF OF INSURANCE - Upon selection, vendor must be able to provide <br />proof of $1,000,000 general liability insurance for each event a minimum of ten <br />(10) business days before the event. The insurance certificate must name the <br />"City of Santa Ana, its Officers, Agents and Employees, as additionally insured. <br />It must also contain the following clauses: 1) a thirty day written Notice of <br />Cancelation will be provided to the additional insured; 2) insured's coverage <br />will apply on a primary / non-contributory basis to the additional insured; and 3) <br />the insurance will contain a separation of insureds clause. If the certificate of <br />insurance is in the name of the carnival operator it shall include the carnival <br />promoter as additionally insured. <br />4.1.2 REQUIRED CLEANUP/DAMAGE/FAIL TO PERFORM DEPOSIT -- Upon <br />award of contract, vendor must provide a $5,000 refrmdable damage/clean- <br />up/fail to perform deposit to the City of Santa Ana, Parks, Recreation and <br />Community Services Agency. Monies will be deducted from the deposit for <br />repair of any damages incurred, cleanup of the park, unforeseen security or staff <br />costs, or any other charges caused by the event. City will retain 50% of deposit <br />amount if vendor cancels any carnival event. City retains the right to reschedule <br />any cancelled carnival, Any remaining monies from the deposit will be refunded <br />to vendor 30 days after the conclusion of the carnival season, Should costs <br />incurred by the vendor (as stated above) be greater than the total deposit, the <br />vendor will be invoiced for the balance due. The vendor will be required to <br />submit the balance due 10 days prior to conducting another event. The deposit <br />balance shall remain at $5,000 during the term of the agreement. <br />The vendor agrees that failure to pay the cleanup/damage/failure to perform <br />deposit and/or any other outstanding balances and fees a minimum of ten (10) <br />business days prior to the start of the event will result in a per day penalty (see <br />Section 5,0), The vendor will not be allowed to start an event if there is an <br />unpaid balance due. <br />4.13 CLEANUP DURING AND AFTER THE EVENT -• The vendor agrees that they <br />have full responsibility for continuously cleaning the park by removing all trash <br />and debris on the ground, removing trash from the park receptacles and <br />replacing liners and cleaning/sanitizing restrooms from the time the first vendor <br />employee arrives at the park site for set up until the last vendor employee leaves <br />the park, Furthermore, the vendor agrees to be responsible for cleanup of the <br />event site and the surrounding areas after the event, Vendor agrees to arrange <br />for trash pick-up in the parking lots and surrounding neighborhood after each <br />S <br />7-151- <br />