Laserfiche WebLink
Fire or Parks personnel assistance is required, vendor will pay those additional <br />expenses. <br />4.1.18 PRE -EVENT AND POST EVENT INSPECTIONS WITH PARI( <br />PERSONNEL — Vendor must arrange to meet with the Park Supervisor by <br />calling (714) 448-9127, to schedule a walk through the park. before and after the <br />event, The pre -inspection and post -inspection meetings will determine the <br />condition of the sites before and after the event. A pre -inspection meeting must <br />occur on the Tuesday prior to the carnival event. Vendor must bring the <br />proposed plot plan to this meeting. Vendor shall not set up until pre -inspection <br />has been completed. Set up prior to event date and/or before the pre -inspection <br />meeting will result in a per day penalty (see Section 5.0) and may lead to a <br />suspension of future events. <br />A post -inspection meeting shall be completed on the second day following the <br />carnival activity at 2;00 pm., unless otherwise stipulated by representatives of <br />the Santa Ana Police Department and the Parks, Recreation and Community <br />Services Agency. Failure to do so will result in a per day penalty (see Section <br />5.0) and may lead to a suspension of future events. <br />The vendor understands and agrees that the Park Supendsor shall be the final <br />authority regarding interpretations of the sites existing conditions both before <br />and after the event. Failure by the vendor to set and attend these meetings will <br />result in the Park Supervisor performing the walk through of the park site <br />without the vendor and all conditions recorded by the Park Supervisor shall be <br />deemed as accurate and final <br />4.1.19 PROTECTION OF FIELD AND TURF, -.- Vendor shall be responsible for <br />placing the carnival equipment in a way as not to cause damage to the park turf <br />or irrigation system (sprinkler heads, etc.). Such precautions may include <br />painting around or covering the sprinkler heads with a "metal disle", or whatever <br />efforts are necessary to protect the irrigation equipment at vendor's expense. <br />Funds to repair damages incurred to the turf or irrigation equipment due to the <br />carnival event will be deducted from the security deposit. In the event that the <br />cost of damages exceeds the deposit amount, vendor must pay the balance within <br />ten (10) days of the conclusion of the event. All concerns must be resolved prior <br />to continuing with future events, Failure to do so may result in the suspension <br />and or voiding of contract with carnival promoter. <br />4,1.20 CARNIVAL EQUIPMENT SET UP AND REMOVAL - None of the equipment <br />may be moved into the park prior to the completion of the pre -event inspection <br />meeting and/or 9;00 run on the Tuesday before a carnival event is to be held. All <br />equipment must be removed no later than 2:00 pm on the Tuesday following the <br />conclusion of a carnival event, unless approved in writing by the; Park, <br />Recreation and Community Services Agency. There will be a per day penalty <br />(see Section 5.0) for equipment arriving earlier or left in the park later than the <br />above stated times. <br />13 <br />