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Year 3, 4 & 5 ITSP Implementation Roadmap <br />Computer Upgrades <br />OG <br />26 <br />28 <br />Umiak, HIP <br />Upgrde1HPsam;aISoftware <br />OG <br />27 <br />Pawae Laptops <br />OG <br />28 <br />Upgrade Large Format Scennern <br />OG <br />0 <br />39 <br />Ciry Rpent Meoa9ement <br />6 <br />_ <br />30 <br />ecrk <br />Enhance. <br />HRRecl"o, <br />rPmgam <br />Chem Voucher Pro <br />5 <br />Pnon Renew Apo <br />66 <br />34 <br />Online <br />- <br />I _ 35 Peoneell9 Process 8. <br />36 Personal C.oni up6adar 02, <br />37 UPoada HPServers1so8wea OG <br />M Update Meter Reading Hedwaa 3 <br />39 0.1ore Caere Reding App 8 <br />40 CDBGFndIn9 Workflow App <br />41 011ra C Stonier Semce Ro," App fi <br />42 Geographic Inlormation Systems OG is <br />44 Upgrade HP Serer Saflware OG <br />45 Empl. Sa1rlk, ce, PaymllTion M9n8. 9 <br />45 Finance, Picuamem: Warkgow App 9 <br />47 Library PC Reeenedon App B <br />Legend R"uirement.RFP � Implemeardyn. Ongo, <br />City -wide Benefits <br />1 Saft Loan firi W <br />2 business process improvement 85 <br />3 Imped productivity and efficiency 45 <br />4 Enhanced customer snnce 43 <br />5 Cost sai 29 <br />e Bad. Lee of ai lime, high Value work 23 <br />7 More accurate payrdl 23 <br />8 Accurate accounfing l reporting 19 <br />9 Reduced staff stress and frustreLon 18 <br />10 Improuectansparenc, 17 <br />• 90 different types of quantitative and qualitative benefits were <br />identified by City staff in business process improvement workshops. <br />• The "Top 10" are listed in this chart. <br />• Easy / fast access to information and better informed employees <br />were # 11 and 12, respectively. <br />Enterprise Cost - Benefit Analysis <br />aado <br />Wan, ode]• <br />Lwex fr- <br />� 251A� <br />�l <br />]63.1 1.1]A 1551E "an, <br />5 Year Investment: $ 8.95 M <br />Potential Benefits: $14.33 M <br />Every dollar will count and <br />have an impact; benefits will <br />exceed the Investment. <br />A Compelling Business Case: <br />• Cost savings opportunities: <br />— Economies of scale in IT <br />investments <br />— Software maintenance costs <br />— Physical Asset Maintenance <br />Costs (Substructure) <br />— Cost savings in workflow <br />automation / paperless <br />processes <br />• Deferred expenses: operating <br />and staff costs <br />• Increased revenues: public <br />access / convenience to <br />services with e- commerce <br />io <br />69 <br />68 <br />CITY COUNCIL MINUTES A oX 73 AUGUST 18, 2015 <br />