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L KNY NU. 14 -U69 Proposal Provided to: '''� City of Santa Ana, Public Works Agency i.:iL'._" quantification methodology for use in subsequent analyses based on technical considerations and City staff feedback. Pollutant Loading Analysis - The LWA team will carry out a pollutant loading analysis using the methodology identified in the previous task. The pollutant loading analysis is expected to establish a relationship between pollutant accumulation and subsequent loading from land uses within the City boundary and a comparison to observed outfall or receiving water monitoring data. If this or a similar task were completed, at the conclusion of the task the Team could provide a technical memorandum that identified the candidate methodologies, the justification for the methodology selected, and the results of the analysis. Possible Deliverables: Draft Technical Memorandum summarizing results Final Technical Memorandum 2.1.6 Task 6. Project Management & Coordination The LWA Team project management and coordination approach has been successfully used in other projects to ensure that the Team: (a) maintains clear lines of communication, (b) informs and receives input from the City and /or other stakeholders on an ongoing basis, (c) stays on schedule, and (d) stays within budget. Ms. Ashby will use the following project management approach as needed during the duration of the project. In general, this approach will be used whether managing /coordinating work that will be completed by the LWA Team members or others. • Project Oversight: Ms. Ashby will provide overall project management and oversight for all task assignments and will be the day -to -day contact for the project. She will oversee tasks in progress and work closely with the Task Leads to ensure that the work meets the overall project objectives, and is completed on schedule and within budget. • Administrative: Ms. Ashby will be responsible for administrative tasks associated with this project, including the development and execution of sub - agreements with Team members. Sub - agreements will clearly identify the subcontractor roles and responsibilities, as well as scopes, budgets, and schedules, described in this proposal, and as potentially modified during subsequent negotiation. • Task Management: Ms. Ashby will manage tasks and identify a Task Lead for each major Task, consistent with the organizational chart. The Task Lead is assigned based on technical expertise and availability to respond to the task within the timeframe required. The Team will also manage the project files for each of the tasks. • Schedule & Budget: Ms. Ashby will maintain a master schedule with the due dates and budget for each task. The schedule will be developed and shared using Microsoft Project, and the budget will be tracked using spreadsheets. • Status Updates: Every month, Ms. Ashby will provide the City's Project Manager with a task - level status update. The update will show spending and progress (relative to budget and schedule) at the end of the previous month. The update will identify any potential challenges relative to budget and schedule. She will notify the City's Project Manager regarding these issues as soon as they are identified. • Communication: Ms. Ashby will serve as the primary point of contact for the Team, providing clear, consistent, frequent, and honest communication with the City's Project Manager. She will respond to all requests in a concise and timely manner. NPDES & Environmental Programs Fee Study Page 125 RFP No. 14 -069 s June 23, 2015 at 2:00 P.M.