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L Kr'Y 1N V. 14 -Uby g Proposal Provided to: City of Santa Ana, Public Works Agency i-4 • Email: All email communication from Team members to the City's Project Manager will be copied to Ms. Ashby. Any questions on the work (scope, schedule and budget) will be communicated to Ms. Ashby. • Conference Calls /Meetings: The LWA Team will participate in conference calls' and other meetings as needed to monitor the progress of the project. Regular conference calls /meetings are recommended to keep the project on schedule and to avoid inefficiencies that can otherwise arise. • Subcontractor Coordination: Ms. Ashby will be responsible for notifying subcontractors about task schedules and budgets and communicating with subcontractors to identify challenges that arise during the course of the work. However, to facilitate communication, subcontractors may communicate with key individuals directly to promote their understanding of the project requirements, Ms. Ashby will be copied on all email correspondence for each task. Quality Control & Consistency: As Project Manager, Ms. Ashby will ensure that the project deliverables are technically accurate, neat in appearance, user friendly, organized, and grammatically correct. During the transmittal of the documents, the authors and reviewers of the documents will be identified. Task Leads will review work products before submittal to Ms. Ashby. For work products of high importance, with specialized or novel technical information, and for high - profile tasks, suitable experts from the Team may also be designated by Ms. Ashby as reviewers. The Team will also utilize quality control procedures during the development of the Fee Study. This will help to ensure that the Study is accurate and that the accompanying documentation is adequate to support the implementation of the selected funding mechanism. As the Prime Consultant, LWA will coordinate the efforts of the team and have full responsibility far the accuracy and completeness of the Fee Study. Deliverables: Meeting agendas and materials Meeting summaries Monthly summaries of work completed 2.2 Project Schedule The LWA Team developed the project schedule based on the Scope of Work and tasks required in the RFP. Leveraging the Team's extensive experience in completing fee studies for multiple stormwater NPDES and M54 programs, we have developed a realistic and achievable schedule that considers the efforts for each task, task interdependencies, regulatory coordination and other potential impacts. Our proposed schedule is provided below as Figure 2. 2.3 Assumptions The assumptions for the completion of this project include the following. The LWA Team can obtain: • Budget /expenditure information for the past five (5) years for the implementation of the stormwater program and development /implementation of TMDLs. • Any relevant budget projections for the stormwater program and /or TMDLs • City's 2003 Fee Study • The Orange County Parcel Assessor's dataset • Most recent Orange County land use dataset ' At a minimum bi- weeldy NPDES & Environmental Programs Fee Study Page 1 26 RFP No. 14 -069 June 23, 20 15 at 2:00 p.m.