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5.4 Project Reporting TriTech will provide monthly written Status Reports advising the Client Project Manager and key Client Project Stakeholders of the progress and status of project activities. This report will include the significant accomplishments, planned activities, issues, and potential risks associated with TriTech and TriTech's Subcontractors' Deliverables. The Project Status Reports will include the following: 1. Accomplishments during the Reporting Period. 2. Planned upcoming activities. 3. Issues. 4. Risks. 5. Key Action Items. In addition, the TriTech Project Manager will hold weekly status meetings/conference calls to update the Client on the status of the Project and key action items and deliverables. During the course of the Project, one or more Project journals will be created to document Project issues and action items. These journals are product specific and are used by the Project Manager and other team members to facilitate successful Project completion. Project journals are reviewed with the Client during weekly Project status calls and on an as needed basis through the course of the Project. The Project Manager is responsible for providing copies of updated j oumals to the Client Project Manager each month, or upon request. Each month, TriTech will provide an updated Project Schedule in MS Project advising the Client Project Manager of the progress of project activities. The Project Schedule may be lacking the detailed tasks for the Client team, and the Client may add such tasks, owners, and durations to the Project in collaboration with TriTech Project Manager. The Project Schedule will consist of the following: 1. Major Tasks and Subtasks. 2. Task Responsibility. 3. Task Duration. 4. Major Milestones. 5. Tasks and Subtasks Completed. 6. Tasks and Subtasks in Progress. 5.4.1 TriTech Responsibilities a) ,Provide a written report of Project status once a month. b) Track issues and action items to closure through product specific journals. The Client will be provided with updated copies of the journal each month, or upon request. c) Conduct project status meetings onsite each month. d) Conduct conference calls every week at a minimum. e) Maintain an up-to-date Project Schedule. f) Ensure participation of personnel in tasks and meetings. 5.4.2 Client Responsibilities a) Review and acknowledge the Project status written report and provide feedback within five (5) business days. b) Participate in Project status meetings. e) Ensure participation of personnel in tasks and meetings. 16