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Project Execution <br />Note: The Client's provision of Code File information is an early Project checkpoint. Remote Web <br />sessions will be scheduled as a follow up to System Orientation to guide the Client through the <br />Code File data collection process. <br />7.3.1.1 TriTech Responsibilities <br />a) Schedule the Inform CAD System Orientation meeting in accordance with the Client's availability and <br />the Project Schedule. <br />b) Prepare and distribute the meeting agendas and documents for Client review or completion two weeks <br />prior to each meeting. <br />e) Conduct the meetings based on the distributed agenda. <br />d) Document the Client's requirements and configuration specifications resulting from the Inform CAD <br />System Orientation discussions. <br />e) Send the System Module Setup worksheet (SMS) and other reference material to the client at least two <br />weeks prior to the scheduled orientation. <br />f) Document and assign owners and due dates to any action items and track all action items to closure. <br />g) Document any gaps between the standard functionality of the System and functionality required by the <br />Purchase Agreement for further analysis and discussion and/or facilitate the change control <br />process. Client requested changes or changes beyond the scope of the Purchase Agreement will be <br />evaluated at this phase, but will have to be evaluated for the potential impact on the Project Schedule and <br />for additional project charges to be paid by the Client. <br />h) Schedule Remote Web sessions as a follow up to System Orientation to guide the Client through the <br />Code File data collection process. <br />i) Produce an Inform CAD System Orientation Report with the key decisions and configuration points as a <br />result of the System Orientation. Review the draft report with the Client and incorporate modifications. <br />j) Prepare and submit a TCR upon completion of relevant activities. <br />7.3.1.2 Client Responsibilities <br />a) Provide adequate facilities to comfortably hold the Inform CAD System Orientation to include a <br />computer projector, whiteboards, and adequate seating. Two projectors are preferred. <br />b) Ensure participation of key stakeholders and decision -makers in the Inform CAD System Orientation <br />process. <br />e) Provide subject matter experts that can explain the communication center's current call flow and agency <br />structure. <br />d) Provide subject matter experts with the ability to gather and provide the data elements used to build <br />Code Files to TriTech. <br />e) Provide subject matter experts that will be able to explain the agency's geopolitical/operational <br />boundaries. This person (or persons) should be able to articulate the specific response requirements that <br />will be built within CAD response plans. <br />f) Provide subject matter experts that will be the "in house" CAD super users, as well as a person or <br />persons that will be responsible for the ongoing maintenance of the CAD Code Files and configuration <br />(CAD Administrator). <br />g) Provide subject matter experts that will be responsible for translating the geopolitical/operational <br />boundaries into data (ESRI shape files) suitable for use within the CAD. <br />25 <br />