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Project Execution <br />session, it is necessary that the attendees include individuals who can properly address these key points and <br />make configuration decisions. <br />During the Inform RMS System Orientation session the Business Analyst will facilitate an operational <br />review of Inform RMS by demonstrating functionality and start gathering the configuration information. <br />At least two weeks in advance of the orientation, TriTech will provide a System Module Setup worksheet <br />(SMS) and other reference material will be provided to the Client to assist in gathering the required Code <br />Files. Information that cannot be produced during the meeting must be sent to TriTech as specified by the <br />mutually agreed upon schedule. <br />Note: The Client's provision of Code File information is an early Project checkpoint. Remote Web <br />sessions will be scheduled as a follow up to Inform RMS System Orientation to guide the <br />Client through the Code File data collection process. <br />7.6.1.1 TriTech Responsibilities <br />a) Schedule the Inform RMS System Orientation meeting in accordance with the Client's availability and <br />the Project Schedule. <br />b) Prepare and distribute the meeting agendas and documents for Client review or completion two weeks <br />prior to each meeting. <br />e) Conduct the meetings based on the distributed agenda. <br />d) Document the Client's requirements and configuration specifications resulting from the Inform RMS <br />System Orientation within the system module setup. <br />e) Send the System Module Setup worksheet (SMS) and other reference material to the Client at least two <br />weeks prior to the scheduled orientation. <br />f) Document and assign owners and due dates to any action items and track all action items to closure. <br />g) Schedule Remote Web sessions as a follow up to Inform RMS System Orientation to guide the Client <br />through the Code File data collection process. <br />h) Produce an Inform RMS Inform RMS System Orientation Report with the key decisions and <br />configuration points as a result of the Inform RMS System Orientation. Review the draft report with the <br />Client and incorporate modifications. <br />i) Prepare and submit a TCR upon completion of relevant activities. <br />7.6.1.2 Client Responsibilities <br />a) Provide adequate facilities to comfortably hold the Inform RMS Inform RMS System Orientation to <br />include a computer projector, whiteboards, and adequate seating. Two projectors are preferred. <br />b) Ensure participation of key stakeholders and decision -makers in the Inform RMS System Orientation <br />process. <br />e) Provide subject matter experts that can explain the agency's current work flow and application <br />processes. These persons should have the ability to make decisions regarding any changes in work flow <br />that may arise through the use of the new Inform RMS System. <br />d) Provide subj ect matter experts with the ability to gather and provide the data elements used to build <br />Code Files to TriTech. <br />41 <br />