NELSON NYGAARD (2) - 2016 - Laserfiche WebLink

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PROJECT SCOPE Excellent project management is the key to a successful project. Drusilla van Hengel routinely manages large active transportation projects, such as the Santa Monica Pedestrian Action Plan and the Seattle Bicycle Master Plan, while deputy project manager Mathew Berkow consistently receives excellent client feedback for his organized, communicative management style. Principal - in- Charge Paul Moore will actively contribute to the project, helping shape its direction, provide agency insights, and conduct quality review in advance of all materials shared with the client. 1.1 Project Kickoff and Ongoing Project Management Our framework for managing the project in an efficient and effective manner includes a kickoff meeting to conduct introductions, refine the scope of services, and discuss the implementation process. We will also discuss the formation of a technical advisory committee and establish communication protocols. Throughout the planning process, we will prepare for and facilitate weekly PDT meetings to review the project punch list and discuss risks and recommendations. Documented progress will be provided in monthly reports accompanying invoices. Two (2) key project management staff will travel to Santa Ana four (4) times for in- person project management meetings. 1.2 Technical Advisory Committee We will work with the designated City Project Manager to assemble a Technical Advisory Committee (TAC) consisting of representatives of Public Works, Planning & Building, Santa Ana Police Department, OCTA, Caltrans, and SAUSD. As these agencies and others will provide input on project design, we propose their periodic input on the process, which will help inform prioritization criteria, reveal concerns about suitability of likely countermeasures suggested by the collision analyses, and provide initial feedback on the draft report. We will prepare and distribute materials two weeks in advance of each of the following work sessions: • Meeting 1: Introduce project and solicit early feedback on items such as preliminary project prioritization criteria • Meeting 2: Present crash analysis findings, discuss preliminary countermeasures for design feedback, and potential concerns related to the consistency review task • Meeting 3: Present and take feedback on the draft report 1.3 Community /Stakeholder Meetings and Council Meetings /Presentations We will conduct up to five community /stakeholder meetings to understand issues and existing agency practices that impact multi modal road safety. We will strive to be flexible in our scheduling and can host stakeholder meetings at a city facility, attend already scheduled meetings of key community based groups, or attend community events scheduled during the project timeline. The list of stakeholders will be determined in consultation with the client, but might include the Santa Ana Police Department, Bike it! Santa Ana, City of Santa Ana staff from multiple departments, the Santa Ana Downtown Complete Streets Plan Community Advisory Committee, the Santa Ana Active Streets Coalition, local walking and bicycling groups, or other community -based organizations. In advance of presentations to the full Council, we recommend