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5. ORDER PROCESS When a need for temporary technology contract services or consulting arises, the City may contact any or all of the Proposer(s) (those Proposers selected and awarded an agreement) a. The City will provide the assignment details and necessary qualifications to the Proposer(s) and a point -of -contact for the assignment. b. The City's point -of -contact is available to answer any questions Proposer(s) may have on the assignment, the qualifications, experience/skill level needed, desired pay rate, etc. c. The Proposer(s) will conduct a search (if necessary), match and qualify process skills (including technical assessment, personality assessment, reference checks, etc.) to identify qualified potential candidates. d. The Proposer(s) will provide the City's point -of -contact with resumes of qualified potential candidates. e. The Proposer(s) will provide the City's agreement manager with the proposed bill rate for each potential candidate. f. From the candidates offered by Proposer(s), the City may elect to conduct a telephone or in-person interview with one or more of the potential candidate(s). The City's point -of -contact will get in touch with the Proposer(s) to work out the arrangements. g. The City will select the candidate whose skills and experience best matches the City's needs and who has the lowest total cost to the City. h. When the City has identified a candidate that it wishes to engage and has notified the Proposer, the Proposer will conduct background checks, and confirm candidate availability, interest in the engagement and acceptance of the terms and conditions of an engagement with the City. i. Once the Proposer has completed the checks and confirmations, the Proposer will notify the City and final details will be worked out. j. The City agreement manager will send a confirming electronic mail message to the Proposer as final confirmation of the engagement. k. After a candidate has been accepted but prior to beginning the engagement, the Proposer will inform the candidate on the standard of conduct required of those working with the City and brief the candidate on pertinent Proposer business procedures (e.g. time reporting, requesting time off, personnel benefits, etc.) I. After an engagement starts, the Proposer will monitor their personnel's performance on a periodic basis to ensure their continuing fit with the City and the City's satisfaction. 6. TERMS & CONDITIONS The following terms and conditions will be included in any subsequent agreement with the City, These terms and conditions are being repeated in this RFP due to their special impact in defining a contractual relationship between prospective Proposer(s) and the City. 6.1 Background Investigations Unless exempted by the City, Proposer(s) will conduct a background check on each candidate (after the candidate's conditional acceptance by the City and prior to the start of any engagement with the City). Contract service personnel and consultants on assignment with or in support of the Santa Ana Police Department (SAPD) will be required to pass a SAPID background investigation prior to beginning work with SAPID. Full name, address, phone number, birth date, Social Security number and driver's license number RFP 16.1,10 November 2016 16