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ENTERPRISE <br />AUTOMATION <br />5. Project status communication with the City <br />6. Project invoices and tracking report (monthly) <br />7. Project coordination <br />S. Procurement oversight <br />`l IA Team check -in meetings <br />Enterprise Automation <br />210 Goddard Irvine CA 92616 USA <br />Tel 949-769.6000 Fax 949-769.6006 <br />www.eainteoratoccom <br />Internal project team meetings between the EA PM and EA engineering staff are <br />conducted regularly during all projects. These meetings are used to discuss overall <br />project status, budget, schedule, scope, and risk scenarios. The risk register is <br />updated as known risks are averted or mitigated and new risk scenarios are <br />identified. <br />We consider these formal meetings a critical component to our success as they <br />facilitate team coordination and collaboration in an organized and controlled <br />manner. <br />Refer to Volume H, Appendix E: Example Technical Documentation for a sample of <br />a project risk register. <br />7.1.2 Project status updates <br />The PM will contact the City's project manager a minimum of once every two <br />weeks via email to provide status updates for all ongoing tasks. This standard <br />practice helps to maintain an open line of communication when current, project <br />activities do not require direct contact between EA and the City. <br />Refer to Volume 11, Appendix D: Example Commercial Documentation for a <br />sample of one of our bi-weekly emails. <br />Client City o(Santa Ana i— -- -- Revision--- 1.0.0 <br />Document Response to RFP 17-112 Date: '11/21/2017 <br />,_Section. Scope of Services & Schedule Page Number 10 of 31 <br />