FIESTA DE CARNIVAL (3)-2018 - Laserfiche WebLink

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1.1 VENDOR'S RESPONSIBILITIES 1.1.1 PROOF OF INSURANCE — Upon selection, vendor must be able to provide proof of $1,000,000 general liability insurance for each event a minimum of ten (10) business days before the event. The insurance certificate must name the "City of Santa Ana, its Officers, Agents and Employees, as additionally insured. It must also contain the following clauses: 1) a thirty day written Notice of Cancelation will be provided to the additional insured; 2) insured's coverage will apply on a primary / non-contributory basis to the additional insured; and 3) the insurance will contain a separation of insureds clause. If the certificate of insurance is in the name of the carnival operator it shall include the carnival promoter as additionally insured. 1.1.2 REQUIRED CLEANUP/DAMAGE/FAIL TO PERFORM DEPOSIT — Upon award of contract, vendor must provide a $5,000 refundable damage/clean-up/fail to perform deposit to the City of Santa Ana, Parks, Recreation and Community Services Agency. Monies will be deducted from the deposit for repair of any damages incurred, cleanup of the park, unforeseen security or staff costs, or any other charges caused by the event. City will retain 50% of deposit amount if vendor cancels any carnival event. City retains the right to reschedule any cancelled carnival. Any remaining monies from the deposit will be refunded to vendor 30 days after the conclusion of the carnival season. Should costs incurred by the vendor (as stated above) be greater than the total deposit, the vendor will be invoiced for the balance due. The vendor will be required to submit the balance due 10 days prior to conducting another event. The deposit balance shall remain at $5,000 during the term of the agreement. The vendor agrees that failure to pay the cleanup/damage/failure to perform deposit and/or any other outstanding balances and fees a minimum of ten (10) business days prior to the start of the event will result in a per day penalty (see Section 2.0). The vendor will not be allowed to start an event if there is an unpaid balance due. 1.1.3 CLEANUP DURING AND AFTER THE EVENT — The vendor agrees that they have full responsibility for continuously cleaning the park by removing all trash and debris on the ground, removing trash from the park receptacles and replacing liners and cleaning/sanitizing restrooms from the time the first vendor employee arrives at the park site for set up until the last vendor employee leaves the park. Furthermore, the vendor agrees to be responsible for cleanup of the event site and the surrounding areas after the event. Vendor agrees to arrange for trash pick-up in the parking lots and surrounding neighborhood after each day at vendor's expense. Persons performing clean-up shall be employees or subcontractors of the vendor. Failure to provide continuous clean-up will result in dispatching City staff to perform this work at the vendor's expense or the City hiring a private contractor to perform the work at vendor's expense plus a per day penalty (see Section 2.0). 1.1.4 STREET SWEEPING —If street sweeping is necessary due to trash left from pedestrian and vehicular traffic and the vendor fails to perform as required in Section 4.1.3 of this document, the City will arrange for the parking lots and major streets surrounding the park to be swept on the day following the last day of the event at vendor's expense. Failure to perform this responsibility will result in a per day penalty (see Section 2.0). City of Santa Ana RFP 17-133 Page 11