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Finance & Management Services <br /> www.santa-ana.org/finance <br /> Item # 9 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> June 2, 2026 <br /> TOPIC: Citywide Maintenance, Repair, and Operational Supplies <br /> AGENDA TITLE <br /> Citywide Purchase Order Contract with Grainger, Inc. for Maintenance, Repair, and <br /> Operational Supplies (Specification No. 20-001) (Specification No. 25-048) (General <br /> Fund and Non-General Fund) <br /> RECOMMENDED ACTION <br /> Amend the Citywide Purchase Order Contract with Grainger, Inc. for maintenance, repair, <br /> and operational supplies by increasing the contract amount by $475,000, for a revised <br /> estimated annual amount of $500,000 for the remaining contract term expiring March 31, <br /> 2029, for a revised total amount not to exceed $2,075,000. <br /> GOVERNMENT CODE 484308 APPLIES: Yes <br /> DISCUSSION <br /> On April 1, 2025, the City Council awarded a Citywide Purchase Order Contract to <br /> Grainger, Inc. for maintenance, repair, and operational supplies in an amount not to <br /> exceed $1,600,000 for a contract term expiring March 31, 2029. Usage under this <br /> purchase order contract has increased and current operational needs now exceed the <br /> approved contract authority. Staff is requesting an additional $475,000 in contract <br /> authority to align with current operational usage for the remaining contract term. <br /> Following expiration of the prior purchase order contract and before the current purchase <br /> order contract became effective, City departments continued obtaining maintenance, <br /> repair, and operational supplies necessary to support ongoing operations and facility <br /> maintenance. Staff is requesting an additional $75,000 in contract authority to cover <br /> supplies received during that period. Approval of both requests would result in a revised <br /> total contract amount not to exceed $2,075,000. <br /> The Purchasing Division establishes annual Citywide purchase order contracts with <br /> vendors that provide goods and services required by multiple City departments on a <br /> recurring basis. These contracts provide an alternative to other agreements, helping <br /> departments manage costs while benefiting from vendor convenience. Grainger, Inc. <br /> provides a variety of essential items, including miscellaneous supplies, parts, <br />