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INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Building Maintenance - Facilities 07310100 Statement of Purpose ' To maintain safe, secure, attractive, and energy-efficient City faciflties and infrastructure (assets) through preventive maintenance (PM), certifications, energy management, and custodial services. This program is responsible for maintaining over one million square feet that covets 38 city buildings including City Hall and the Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages janitorial services (both in-house and contracmal) needed to keep city facilities at a high standard of appearance and cleanliness. Accomplishments in. FY 2017.2018 • Replaced 3rd floor domestic water supply to inmate area of Police Holding Facility (AMES Plan). • Main Library - Replaced all stair treads. • Santa Anita Center - Replaced all entry doors for ADA compliance and security. • Council Chambers - ADA improvements in public seating area. • SCE OBF funded Project - LED lighting retrofit at PAAL Center. • Obtained proposals and contracted for temporary roof repair for Fleet "J" Building. • Replaced Heat Bundle at the Main Library to restore interior heating. • Reinsulated Main Library chilled water pipes in basement to address a mold concern. • Replaced failed steam trap serving City Hall heating system. - • SARTC's air handler project completed. • SARTC's boiler replacement completed. • Initiated LED light upgrade at SARTC in phases to better manage costs. • Installed screening in Plaza of the Flags parking structure per Interim City Manager. • City Hall restroom faucet and angle stop upgraded. • Relocated homeless article storage containers at Yard and fenced area to improve foot traffic safety and yard security. • Replaced Council Chambers restroom exhaust system. • Replaced Ross Annex can lights with LED - Phase 1. • Designed and coordinated Council Chamber exterior public projection system. • Replaced Santa Anita roof and replaced TI - I l exterior siding. Action Plan for FY 2018-2019 `- • Main Library — automate entry doors and comply with ADA regulations. • Install fall protection on City Hall elevator penthouses (2 total). • City Hall Bridge area—Replace expansion joint. • City Hall — Water seal South side of high rise. • SAPD — Replace 911, and walk in Freezer condensers. • Council Chambers — develop plans to provide separate, secured, and ADA compliant restrooms for Council and the Public. • SCE OBF funded Project — LED lighting retrofit at Corporate Yard. • SCE OBF funded Project — LED lighting retrofit at SAPD. • SCE Pilot Program—Lighting and HVAC control energy measures. • Contract washing of exterior windows at City Hall, Police Department, and Main Library. • Energy Measures — Seek opportunities to install Photovoltaic for: City Hall, Superblock, SARTC, SAPD, City owned Parking Structures • Seek HVAC optimization measures at the Police Department. • Continue to provide maintenance and repair for Grand Central Art Studio, PW -Train Station. Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15.16 FY 16.17 FY 17.18 FY 18-19 Service Level Total square footage maintained 1,229,867 1,229,867 1,229,867 1,229,867 Number of Facility Maintenance Work Orders 1,352 1,352 2,692 2,700 Efficiency Square feet maintained per Technician City of Santa Ana 123,733 123,733 111,806 111,806 Industry Average 65,000 65,000 65,000 65,000 Effectiveness %of Work Orders (Preventive Maintenance) 98% 98% 100% 100% completed within 7 working days 3-6