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City of Santa Ana Scope of Work <br />Solid Waste Consulting Services <br />Solid Waste Agreement Competitive Procurement Workplan <br />Task Dascription <br />Sr. Vice <br />Pres! <br />Sr. Projectdent/ Manager <br />Staff <br />Total Hours <br />1. Prepare and Issue Request for Proposals <br />President <br />A. Revise documents up to two Owes based on direction from City staff <br />24 <br />80 <br />40 <br />144 <br />B. Attend first Council meeting to consider RFP package (CC Mtg #1) <br />5 <br />6 <br />10 <br />C. Update documents based on Council direction <br />8 <br />8 <br />6 <br />24 <br />D. Attend second Council mooing to approve RFP package (CC Mfg #2) <br />5 <br />6 <br />10 <br />E, Finalize documents based on Council direction <br />4 <br />8 <br />4 <br />16 <br />F. Solicit proposals <br />1 <br />2 <br />3 <br />G. Prepare for and attend proposers' conference <br />2 <br />4 <br />6 <br />H. Prepare addenda <br />4 <br />8 <br />2 <br />14 <br />53 <br />120 <br />64 <br />227 <br />Subtotal Task 1 Hours <br />2, Review and Evaluate Proposals <br />A. Review proposals for coupleleness <br />6 <br />6 <br />B. Evaluate complole proposals (maximum of six) <br />18 <br />24 <br />60 <br />102 <br />C. Evaluate proposed roles and operating assumptions <br />8 <br />2 <br />24 <br />34 <br />D. Prepare followup questions for proposers <br />6 <br />8 <br />8 <br />22 <br />E. Revew responses and clarify unresoHed Issues <br />4 <br />8 <br />8 <br />20 <br />F. InleNew proposers <br />8 <br />8 <br />16 <br />G Contact references for recommended proposer <br />1 <br />2 <br />8 <br />11 <br />H. Prepare draft evaluation report <br />16 <br />24 <br />16 <br />56 <br />1. Review City comments and prepare final evalualon report <br />4 <br />6 <br />2 <br />12 <br />J. Attend First City Council meeting to consider contractor for negotiations (CC Mtg #3) <br />5 <br />5 <br />10 <br />K. If required, gather and provide addlOonal Informaton to respond to Council inquiries <br />8 <br />8 <br />4 <br />20 <br />L. Attend Second City Council meeting to $sleet contractor for negotiators (CC Mtg 94) <br />5 <br />5 <br />10 <br />83 <br />106 <br />130 <br />319 <br />Subtotal: Task 2 Hours <br />3. Negotiate Final Agreement and Prepare a New Agreement <br />A. Prepare for and participate In up Is four negotiating sessions <br />24 <br />32 <br />66 <br />B. Prepare revised potions of Agreement (up to 3 redsions) <br />12 <br />24 <br />36 <br />C. Attend First Council meeting for consideration of final agreement (CC MIg#5) <br />5 <br />5 <br />10 <br />D, Prepare additional analysis If requestod by City Council <br />8 <br />6 <br />4 <br />20 <br />E. Attend Second Council meeting for approval of final agreement (CC Mst 116) <br />6 <br />5 <br />10 <br />54 <br />74 <br />4 <br />132 <br />Subtotal: Task 3 Hours <br />Total Hours for Remaining Tasks <br />180 <br />300 <br />188 <br />678 <br />Hourly Rate ....... <br />..............................................a .................................................................................................................................................................................................................. <br />$ 288 <br />$ 253 <br />$ 181 <br />it d'n'g- r'k- <br />Subtotal: Fees for Ramelning Work to be Partormed <br />$ 64,720 <br />$ 75,900 <br />$ 34,628 <br />$ 169,648 <br />Budgeted Expenses <br />$ 420 <br />................ ........... ... <br />$ 165.068 <br />.............._............................. ........... .................. ... .......... .................... .._.......................................................... <br />Remaining Work Foos and Expanses <br />... ............................................................ ........_....................._....._.........._....................................................... <br />............. ...... ............................. <br />... .... <br />... ...................,.... <br />Remaining Budget Par City as of 713V20l9ta1 <br />I.., <br />............................ <br />..... .................... .............._..._........................................1....._............... <br />$ 30,80 <br />$ 134,266 <br />Budget Adjustmentla <br />.. <br />.. <br />........................................................... <br />(1) Excludes $t,6W far translation subcontractor applied to contingency. <br />(2) Budget adjustment is net of $20,000 client service adjustment City's contingency is separate from this amount. <br />September 10, 2019 Page 6 HF&H Consultants, LLC <br />