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City of Santa Ana _ _ Scope of Work Solid Waste Consulting Services Task 1: Prepare and Issue Request for Proposals Subtask 1A: Revise RFP and Agreement up to Two Times Based on Direction of City Staff Based on the information and direction received by City staff on July 8, 2019 as documented in our correspondence dated July 16, 2019, we will revise the draft RFP, and draft the agreement. HF&H will submit the draft RFP and agreement to City staff for review. After City staff has reviewed the documents and provided us with one set of written comments, we will confer with City staff and make appropriate revisions to these documents one additional time. Subtask 1B: Attend First City Council Meeting to Consider RFP Package HF&H will attend one City Council meeting at which the City Council will consider the RFP and draft agreement. We will assist City staff with the preparation and presentation of the RFP process and key contracting terms to be requested. Subtask 1C: Update Documents Based on Council Direction HF&H will update the RFP and draft agreement to reflect changes that may be requested by City Council during the Council meeting to consider the documents, As the City Council previously provided direction at the meeting on October 16, 2018, the budget assumes that such changes will consist of minor refinements that do not require significant changes to structure of the documents. Subtask 1D: Attend Second City Council Meeting to Approve RFP Package If the RFP package is not approved for release at the first City Council meeting in Task 16, HF&H will attend a second City Council meeting at which the City Council will approve the RFP and draft agreement. Subtask 1E: Finalize Documents Based on Council Direction HF&H will finalize the RFP and draft agreement to reflect changes that may be requested by City Council during the second Council meeting to approve the documents. The budget assumes that such changes will consist of minor refinements that do not require significant changes to structure of the documents. Subtask IF: Solicit Proposals Once the RFP and draft agreement have been approved by the City Council, they can be distributed to potential proposers. We can provide the City with a recommended list of potential proposers to whom the City may send the RFP. Alternatively, to avoid the time, expense and environmental impact of production and mailing of multiple copies of a large document, we recommend that HF&H or the City e- mail the RFP document to all potential proposers and the local waste haulers' association, and other interested parties. We can provide the City with a list of recipients for City records. By e-mailing the document, proposers are immediately notified of its availability, can Immediately review the document to determine their level of interest without having to print it out, and can forward it to the appropriate parties within the firm immediately without having to print extra copies. As we regularly distribute our RFPs this way, we may have all or most of these key individuals already on our e-mail distribution list. September 10, 2019 Page 1 HF&H Consultants, LLC