25F - AGMT FOR ON-CALL CONSTRUCTION

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0 REQUEST FOR PROPOSAL Water Resources Construction Management and Inspection Servict__s (RFP NO. 19-118) Key Requirements, Risks and Challenges Managing this City of Santa Ana On -Call CM/CI Services contract requires a leader who can identify potential risks, challenges, and technical issues of an on -call contract. This may include: • Ensuring minimal disruption to the City daily activities and tenants • Maintaining close communications with the City staff and tenants • Monitoring scope, budget, and fee • Ensuring successful bidding and awarding • Coordinating with City staff, local agencies, utility companies and members of the public • Developing and implementing project quality assurance and quality control programs • Preparing, reviewing and processing Contractor's requests, payment and invoicing. • Providing field conflict resolutions • Monitoring, guiding and advising the City for compliance with state, local and federal funding requirements As previously stated, Michael Baker has provided on -call services similar to the City's contract to several local agencies in Southern California; including Mesa Water, South Coast Water, Santa Clarita Valley Water, Golden State Water and Inland Utilities Agency, and we understand the processes, procedures, and issues that may come up in this type of contract. Our Team will work with your staff and tenants to ensure minimal disruption and task orders stay on track. We are a trusted partner with the City of Santa Ana and will continue to be so. You can trust our Team will get task orders done in the most efficient, effective way. Methodology Upon notification, the Michael Baker Construction Manager will begin to interface with the City, begin pre -construction services, and prepare the CM Team for field duties. We will ensure that the Department's standards, processes, and expectations are fully understood and met. This will provide the CM Team a solid foundation on which to base the administration and management of the construction. Our CM Team will prepare all the necessary project forms, such as submittal transmittals, RFI forms, and progress payment forms in both electronic and hard copy format, for use by the Contractor. To measure Contractor performance during construction, the Michael Baker Team will require the Contractor to submit a baseline CPM schedule at the pre -construction meeting. Our Construction Management and Inspection Team will diligently monitor the schedule in order to identify the key issues required to keep the work on -time and within budget. Michael Baker has developed processes, policies, and procedures to manage and perform work in the construction environment. These are used to control the flow of work in an orderly manner. Construction contract documentation not only provides the information needed to bid, plan, and construct the work, it also provides the hard data needed to analyze and successfully resolve a construction I Change Order/Field claim. Conflict Costs All too often during the construction phase, 30- Designers issue field clarifications or design 20 bulletins with expensive and time-consuming t0`` solutions to inexpensive problems. The Michael 1% p p ,�a Baker Team will work with the Department to assure that when changes are authorized they with without represent an appropriate and cost-effective or✓oc oAioc benefit to the project. Our approach to change order management involves the following seven steps: Avoid changes by performing detailed constructability reviews prior to contract award. Establish written procedures for evaluating potential changes, including a responsibility / assignment matrix and flow chart for processing the change. c°J Maintain potential change and actual change order tracking logs ■rlin,ria�-r-rna. Proposal I Page 8 Water Resources RFP No. 19-118 INTERNATIONAL