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are established for other agency functions (i.e. management and fundraising) as well. All <br />expenditures are assigned an account number and it is matched back to the approved budget. <br />Participant incentives that are less than $600 per participant in a year are tracked by recipient <br />name, contact information, date, and supervising staff, and confirmed through recipient <br />signature. OCAPICA also has procedures in place for minimizing the time elapsing between the <br />transfer of funds from the US Treasury and disbursement for project activities. Authorization to <br />request for cash draw downs are obtained whenever they are needed. The time between receipt of <br />cash from funding source and disbursement of cash for program expenditures is minimal. The <br />Director of Finance and Administration prepares a Revenue and Expenditure worksheet using the <br />current expenditure listing; source of known expenditures includes the Accounts Payable ledger, <br />payroll reports, General Ledger and open invoice file. The Current Expenditures Worksheet <br />reflects the actual personnel and non -personnel expenses in Accounts Payable postings from the <br />last cash request to the current date, as well as the Estimated Payroll expenses based on the prior <br />pay period. The expenditure listing prepared by the Director of Finance and Administration <br />includes only settled obligations since last cash request or obligations scheduled for settlement <br />within three to five business days of cash request from the funding source. The Director of <br />Finance and Administration prepares the Cash Request Form and submits it along with the <br />Current Expenditures Worksheet and back-ups for approval and signature to the Executive <br />Director. After approval, the Director of Finance and Administration requests the cash amount <br />needed through the Federal Division of Payment Management System (PMS). Lastly, <br />OCAPICA's financial management capacity is well established. The Director of Finance and <br />Administration has over 30 years of nonprofit financial management and previously managed <br />more than $16 million annually at another nonprofit. OCAPICA also has an Accounting <br />