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Docusign Envelope ID: A8CBD79E-49CB49A9-BE5B-498A02933051 Communication Method Studio One Eleven takes pride in our longstanding relationships with cities and public agencies. In our work, we utilize a variety of methods and technologies to communicate the progress and process of a given project. Our Senior Studio Directors and/or Project Landscape Architect act as the single point of contact to the City with a designated project manager responsible for all correspondence and consultant coordination. As a result we have found that Studio representatives and City staff become familiar and forge a strong team relationship. Throughout the process, we are in regular communication with the City via email and phone to review progress, solicit feedback, coordinate project milestones and ask or answer any questions that may arise. Projects usually begin with an initial on -site meeting to enable the project team and the City staff to meet one another in person, review project requirements and to begin site analysis. We typically ask the City to provide any available GIS data, surveys, as -built drawings or other studies for review prior to the site walk. Immediately following the meeting, we will provide a record of the discussion and any requests in writing for additional information or files needed from the City. During the course of a project we normally rely on Zoom or Microsoft Teams meetings for review of project milestone deliverables, but we are also adept at using Cisco Webex, Uber Conference or GoTo Meetings if preferred. Each meeting is followed by written meeting minutes and a digital copy of the milestone presentation for City review, comment and record in PDF file format. Our standard is to use either Adobe Acrobat or BlueBeam Revu for the production of digital presentations and coordination markup files. However we have also utilized Miro, an interactive online whiteboard that simulates a pin-up wall and allows for direct collaboration between all project team member and City staff. Our graphic work incorporates a variety of media and computer programs, including photography, hand -drawn sketches, Photoshop, Illustrator, InDesign, Sketchup, Enscape and Lumion to visualize and communicate ideas and to help develop final designs. Our construction documentation uses the latest AutoCAD and LandFX software for drawings, and Microsoft Word for specification writing. Project schedules are generated on Smartsheet which allows for information to be formulated into Grid views, Gantt Charts, Card view, or Calendar view as desired. For simpler projects we utilize Microsoft Excel. We are experienced in preparing in -person or teleconference presentations to Planning Commissions, City Councils and City Staff using plans, sections, precedent images, renderings or animations. Prior to developing the presentation, we coordinate with the City and tailor the materials to their preferred format -- providing PDF and/or Powerpoint files in advance for review and adjustment. During a peer review project or in project plan check we communicate comments and responses through written summaries, PDF graphic files, a Microsoft Excel matrix and online or in -person meetings. 20