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Exhibit D.3: Tasks and Deliverables (continued)
<br />13
<br />Project Phasing/ Detouring: Review and
<br />List of constructability review comments to meet the USACE and
<br />Cost increase or
<br />Review contract documents and clarify before
<br />Resident Engineer,
<br />understand permits in conjunction with project
<br />OCFC permission to perform work in the riverbed's mitigation
<br />schedule delay due to
<br />going out to bid for construction.
<br />Structure Representative,
<br />phasing and detouring for construction for
<br />compliance work performed.
<br />constructability issues.
<br />Environmental Specialist
<br />compliance.
<br />14
<br />Materials Testing, Source Inspection, and
<br />All material test results will be in accordance with the Contractual
<br />Cost increase or
<br />All material test results will be in accordance with
<br />Resident Engineer,
<br />Geotechnical Services: SYRUSA will oversee
<br />Documents and test methods. Failing test will be immediately reported
<br />schedule delay due to
<br />the Contractual Documents and test methods.
<br />Structure Representative,
<br />our subconsultants work for materials testing,
<br />to the Resident Engineer.
<br />materials issues.
<br />Failing test will be immediately reported to the
<br />Material Testing Project
<br />source inspection, and geotechnical services.
<br />Resident Engineer.
<br />Manager, Source
<br />Inspection PM, Source
<br />Inspection SMR
<br />15
<br />Schedule: To successfully complete the
<br />Provide an updated and reasonable construction schedule.
<br />Cost increase or
<br />Review detailed CPM schedule developed by
<br />Resident Engineer,
<br />Project.
<br />schedule delay due to
<br />SYRUSA. Provide recommendations to City of
<br />Structure Representative
<br />schedule issues.
<br />Santa Ana for a safe completion and ways to
<br />save time and money.
<br />16
<br />Bidding Period Support: Provide support as
<br />Provide support during bidding period, including addenda and
<br />Cost increase or
<br />Providing detailed responses to bidder questions
<br />Project Manager, Resident
<br />needed.
<br />answering any questions from bidders, and attend pre -bid job walk, if
<br />schedule delay due to
<br />prior to advertisement.
<br />Engineer, Structure
<br />required.
<br />constructability issues.
<br />Representative, Office
<br />Engineer
<br />17
<br />Contract Award: Review bids for completeness
<br />Provide support and recommendation to City of Santa Ana for
<br />Avery low bid because
<br />Thorough review of contractual documents.
<br />Resident Engineer,
<br />and responsiveness. Review contractor
<br />successful award.
<br />of error on plans.
<br />Addressing changes quickly and resolve at lowest
<br />Structure Representative
<br />references, sureties, licenses, insurances, and
<br />cost.
<br />good standings per the Caltrans LAPM, and
<br />city requirements.
<br />18
<br />Pre -construction Meetings: Lead pre-
<br />Prepare agenda and conduct pre -construction "kick-off meeting".
<br />Cost increase or
<br />Identify roles and responsibilities and required
<br />Project Manager, Resident
<br />construction "kick off' meetings prior to NTP
<br />Coordinate and invite contractor, all agencies, and utility companies
<br />schedule delay due to
<br />documents.
<br />Engineer, Structure
<br />with designers, Utility companies, and City.
<br />involved in the Project.
<br />schedule issues.
<br />Representative
<br />19
<br />Caltrans LAPM Pre -award Package:
<br />Prepare federally funded project pre -award package using Caltrans
<br />Loss of federal funding.
<br />Strict adherence to the Caltrans LAPM.
<br />Project Manager, Resident
<br />Local Assistance Procedures Manual documents and forms.
<br />Engineer, Structure
<br />Representative
<br />20
<br />Office Engineering: meeting minutes and
<br />SYRUSA will provide meeting notes and minutes according to office
<br />Miscommunication
<br />Preparing meeting notes and minutes, with
<br />Office Engineer.
<br />notes will be managed by SYRUSA.
<br />engineering category 22- meetings of job records.
<br />and delays due to not
<br />tracking logs. Emailed to all participants and
<br />following action items.
<br />stakeholders. With continuous follow-up.
<br />1
<br />Shop drawings and submittals: Review and
<br />Process and monitor the status of submittals. Submittal tracking will
<br />Cost increase or
<br />Continuous logging and tracking, so all timelines
<br />Project Manager, Resident
<br />track required shop drawings, RFIs, mix
<br />be introduced into Procore and status of submittals will be known at
<br />schedule delay and/
<br />are met by responsible party.
<br />Engineer, Structure
<br />designs, materials, and product submittals for
<br />all times. The PM will review the completeness and quantity of all
<br />or cost increase due to
<br />Representative, Office
<br />completeness.
<br />required shop drawings, RFIs, mix designs and materials and other
<br />submittal delays.
<br />Engineer
<br />submittals received during the construction phase and transmit to City
<br />staffing for review and approval.
<br />2
<br />Procore: Monitor and implement Procore
<br />Store all documents related to the project including but not limited
<br />Failing a job record
<br />PM will conduct internal audits to verify proper
<br />Project Manager, Resident
<br />software to manage all aspects of construction
<br />to, submittals, RFIs, shop drawings, RFI's contract documents,
<br />audit and losing
<br />documentation retention.
<br />Engineer, Structure
<br />management.
<br />inspections, drawings, photos, and any type of daily or weekly reports.
<br />funding.
<br />Representative, Office
<br />Engineer
<br />3
<br />Pre -construction meeting: Weekly meeting to
<br />Lead pre -construction meeting and schedule and conduct weekly
<br />Miscommunication
<br />A pre -construction meeting with all project
<br />Resident Engineer,
<br />discuss construction progress, procedures,
<br />construction and progress meetings to discuss such matters as
<br />and delays due to not
<br />stakeholders and emergency services will be
<br />Structure Representative,
<br />problems, and scheduling.
<br />procedures, progress, problems and scheduling. Will prepare
<br />following action items.
<br />held to address contract administration items
<br />Office Engineer
<br />and promptly distribute minutes.
<br />and project concerns. Lead as a separate labor
<br />compliance meeting to discuss requirements,
<br />submittals, and expectations.
<br />City Council 20 — 127
<br />SYRUSA R
<br />7/18/2023
<br />PAGE120A
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