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Exhibit D.3:
<br />Tasks
<br />and Deliverables (continued)
<br />TASK
<br />TASK
<br />DELIVERABLE
<br />POTENTIAL RISK
<br />RISK MITIGATIONRESPONSIBILITY
<br />Public Outreach: SYRUSA will support City's
<br />Public Outreach Liaison to City of Santa Ana.
<br />Traffic delay or impact
<br />Attend and co -lead up to twenty (20) hours Project Manager,
<br />public outreach efforts
<br />to public or emergency
<br />of Construction Update meetings with the Resident Engineer,
<br />response.
<br />community, including a pre -construction meeting. Structure Representative,
<br />Primary purpose of these meetings are to provide Community Outreach
<br />pertinent updates to the community and answer
<br />any questions relating to the construction project.
<br />5
<br />Regulatory Permits: Ensure that the status of
<br />Ensure that all regulatory permits, including, but not limited to:
<br />Schedule delay due to
<br />Review of all permits and strict compliance.
<br />Resident Engineer,
<br />all permits are updated and paid and obtain
<br />1) USACE Section 408 permit, Section 404 Permit, Section 106,
<br />permit issues.
<br />SYRUSA will set aside a budget for permit fees
<br />Structure Representative,
<br />approvals for corresponding permits.
<br />OCFCD, are current and up to date, and that all applicable fees
<br />as part of this contract.
<br />Inspectors, Environmental
<br />have been paid, and shall obtain approvals from authorities having
<br />staff
<br />jurisdiction over the Project.
<br />6
<br />Schedule Control: Manage project schedule.
<br />Review construction schedule, including activity sequences and
<br />Schedule delay and
<br />Review the Contractor's 2 week look ahead
<br />Resident Engineer,
<br />duration, schedule of submittals and schedule of delivery for products
<br />cost increases due to
<br />schedule verify start and end dates of activities
<br />Structure Representative,
<br />with long lead-time. Monitor and obtain two -week look ahead schedule
<br />schedule issues.
<br />and compare to the monthly update. Changes
<br />Scheduler
<br />as well as overall updated schedule from the contractor periodically
<br />that may affect the critical path and will be
<br />showing current conditions and revisions required by actual progress.
<br />discussed at the weekly progress meetings.
<br />7
<br />Change order and Project Construction
<br />Conduct comprehensive evaluation of change order requests,
<br />Change order
<br />We will hold the contractors to providing the
<br />Project Manager, Resident
<br />Budget.
<br />provide independent estimates, negotiate, render recommendations,
<br />request and claims
<br />documents in the scope of work that was bid,
<br />Engineer, Structure
<br />and assist in claim resolution. Shall regularly monitor and report on
<br />by Contractor with no
<br />without generating unnecessary changes to
<br />Representative, Office
<br />the status of the Project Construction Budget on a monthly basis,
<br />merit to make up cost.
<br />increase the project cost. We will guard the
<br />Engineer
<br />indicating actual costs for completed activities and work in progress,
<br />Exceed the Project
<br />City's resources, respond rapidly to changing job
<br />and indicating estimates for uncompleted work. Report should identify
<br />Construction Budget.
<br />conditions and issues, and work closely with staff
<br />variances between actual and budgeted or estimated costs, and shall
<br />in monitoring our project budgets.
<br />advise the City whenever it appears that the Actual Construction Cost
<br />has exceeded, or will exceed, the Project Construction Budget for the
<br />entire Project or any Project Component
<br />8
<br />Contractor's Safety Program
<br />Our team will perform independent safety reviews. Attend Contractor's
<br />Safety incident.
<br />SYRUSA has a thorough understanding of the
<br />The SYRUSA Team
<br />Tailgate Safety meetings. Review the Code of Safe Practice. We will
<br />State of California Construction Safety Orders
<br />assure that the various job sites are secured at the end of the shift.
<br />(Cal -OSHA). Review Safety Data Sheets (SDS)
<br />for material incorporated in the Project. SYRUSA
<br />staff will receive safety training including OSHA
<br />10, Temporary Pedestrian Facilities, first aid and
<br />CPR.
<br />9
<br />Traffic control and detours.
<br />Coordinate in advance any road or trail closure or detour.
<br />Drivers, pedestrians
<br />Street closures, detours, signs and barricades
<br />The SYRUSA Team
<br />and bicyclist may
<br />used for handling traffic shall conform to the
<br />not be familiar with
<br />requirements of latest edition of the "Work Area
<br />configuration and
<br />Traffic Control Handbook" (WATCH), City of
<br />stages of construction.
<br />Santa Ana Standard Plan No. 1125F, California
<br />Manual on Uniform Traffic Control Devices (CA
<br />MUTCD), and the Special Provisions. Approved
<br />by the City Traffic Engineer and County of
<br />Orange for SAR Trail.
<br />Budgeting: Manage project funding in
<br />Monitor and comply with project funding guidelines and ensure Project
<br />Loss of federal funding.
<br />Strict adherence to the Caltrans LAPM.
<br />Project Manager, Resident
<br />accordance with the federal grant funding
<br />meets the federal grant funding expenditure deadlines.
<br />Engineer, Structure
<br />expenditures.
<br />Representative, Office
<br />Engineer
<br />Cost Control: Manage construction and
<br />Monthly Project Summary Reports and SIQMP Monthly Reports.
<br />Schedule delays, time
<br />Proactively look ahead of the operations to
<br />Project Manager, Resident
<br />consultant costs.
<br />Staffing plan and monthly expenditure plan showing breakdown of
<br />related overhead,
<br />identify issues that can adversely affect cost and
<br />Engineer, Structure
<br />staff and sub consultant expenses to complete the project consistent
<br />claims.
<br />make every effort to provide solutions. Clearly
<br />Representative
<br />with contractor's monthly schedule updates.
<br />define allowable reasons for price escalation and
<br />provide a formal request process.
<br />City Council
<br />SYRUSA
<br />20 — 128
<br />7/18/2023
<br />PAGE 121
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