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Exhibit D.3: Tasks and Deliverables (continued)
<br />TASK
<br />TASK
<br />DELIVERABLE
<br />POTENTIAL RISK
<br />RISK MITIGATIONRESPONSIBILITY
<br />12
<br />Pay Estimates: Carry out procedures that
<br />Progress payment package will include quantity calculation sheet,
<br />Claims due to item over
<br />All project expenditures will be tracked and
<br />Resident Engineer,
<br />processes progress and final payments.
<br />certified payroll, DBE and EEO records, and submitted to city for
<br />or under runs.
<br />monitored, to verify Project Construction Budget.
<br />Structure Representative,
<br />payment. There will be no payment for non -compliant work.
<br />The actual and anticipated contingency balance
<br />Inspectors, Office
<br />will be monitored and reported to City in each
<br />Engineer
<br />monthly progress pay estimate. Any issues
<br />relating to cost or project delays will be reported
<br />to City.
<br />13
<br />Compliance of Contract Documents: Monitor
<br />SYRUSA will make recommendations to the City regarding special
<br />Loss of federal funding.
<br />Review contract documents and create a list
<br />Resident Engineer,
<br />construction activates to assure work
<br />inspection or testing of work not in compliance with the contract
<br />of materials to be inspected. Document and
<br />Structure Representative,
<br />conforms with the contract documents.
<br />documents.
<br />communicate any non -conforming work to the
<br />Inspectors
<br />contractor to repair or remove and replace.
<br />14
<br />Errors, omissions, or discrepancies in Contract
<br />SYRUSA will review the Contract Documents and make
<br />Schedule delay and
<br />Review contract documents and create a list of
<br />Resident Engineer,
<br />Documents: Notify the City's Construction
<br />recommendations to the City Manager regarding errors, omissions, or
<br />cost increases due
<br />errors, omissions, or discrepancies in the contract
<br />Structure Representative,
<br />Manager
<br />discrepancies in the contract documents prior to construction start.
<br />to contract document
<br />documents prior to construction start.
<br />Inspectors
<br />issues.
<br />15
<br />Communication with City: Use engineering
<br />Resolve interpretation of questions, if needed consult with the city.
<br />Schedule delay and
<br />Understand the contract documents to respond to
<br />Project Manager, Resident
<br />knowledge to clarify intent of drawings and
<br />cost increases due
<br />the contractor's requests for interpretations, prior
<br />Engineer, Structure
<br />specifications to Contractor and keep open
<br />to contract document
<br />to construction. Engage the city as needed.
<br />Representative
<br />and transparent communication with City.
<br />issues.
<br />16
<br />Project Records: Update the progress of the
<br />Record the progress of the project. Submit written daily and
<br />Claims or loss of federal
<br />Project Records will be completed in a timely
<br />Resident Engineer,
<br />project monthly and submit to the City with
<br />progress reports to the City. Keep daily logs and make available
<br />funding.
<br />manner and independently reviewed for accuracy.
<br />Structure Representative,
<br />daily logs of weather, contractor's work on
<br />to the City. Prepare and send Weekly Statement of Working Days
<br />Facts and data, not opinions will be included in
<br />Inspectors, Office
<br />site, number of workers, equipment, work
<br />to the contractor. Monitor contractor's compliance with labor code
<br />documents.
<br />Engineer
<br />accomplished, problems encountered, and
<br />requirements.
<br />other relevant information.
<br />17
<br />As Builts: Up keep records of change orders,
<br />Maintain, in Procore, records of contract documents including
<br />Loss of federal funding.
<br />Ensure that the City's as-builts include RFIs, shop
<br />Resident Engineer,
<br />and modifications of plans and specifications
<br />drawings, addenda, change orders, and other modifications of
<br />Future cost increases
<br />drawing revisions, change order modifications,
<br />Structure Representative,
<br />to show changes made during the construction
<br />plans and specifications marked to show all changes made during
<br />due to poor record
<br />etc. and are updated weekly. The as-builts will be
<br />Inspectors, Office
<br />process. Update as -built drawings into
<br />construction. Ensure contractor maintain as -built drawings and upload
<br />keeping.
<br />submitted to the City and the Design Engineer at
<br />Engineer
<br />Procore on a monthly basis.
<br />onto Procore on a monthly basis. At the completion of the project,
<br />the completion of the project.
<br />Consultant shall deliver to the City all contract documents in a folder
<br />filing system provided by the City.
<br />18
<br />Final Inspection: City coordination.
<br />Evaluate the completion of the work of the contractor and make
<br />Schedule delay and
<br />Ensure work is completed in accordance with the
<br />Project Manager, Resident
<br />recommendations to the City when work is ready for final inspection.
<br />cost increases due to
<br />contract documents. Prepare a punch list and
<br />Engineer, Structure
<br />Assist the City in conducting final inspections.
<br />unsatisfactory work.
<br />clear list before City's final inspection.
<br />Representative
<br />19
<br />Final Inspection: Other Agencies coordination.
<br />Facilitate and coordinate inspection by representatives of other
<br />Schedule delay and
<br />Ensure work is completed in accordance with the
<br />Project Manager, Resident
<br />agencies.
<br />cost increases due to
<br />contract documents. Prepare a punch list and
<br />Engineer, Structure
<br />unsatisfactory work.
<br />clear list before City's final inspection.
<br />Representative
<br />20
<br />Special Inspection and Testing Services:
<br />Determine the Materials Testing & Special Inspection services as
<br />Schedule delay, cost
<br />All material test results will be in accordance with
<br />Resident Engineer,
<br />SYRUSAwill oversee our subconsultants work
<br />required by the applicable guidelines.
<br />increases and loss of
<br />the Contractual Documents and test methods.
<br />Structure Representative,
<br />for materials testing, source inspection, and
<br />federal funding.
<br />Failing test will be immediately reported to the
<br />Inspectors, Office
<br />geotechnical services.
<br />Resident Engineer.
<br />Engineer
<br />21
<br />Project Budget Tracking: Update the progress
<br />Assist City with project budget tracking by funding source to ensure
<br />Exceed the Project
<br />Update the progress of the project monthly and
<br />Resident Engineer,
<br />of the project monthly and submit to the City.
<br />progress payment applications are applied appropriately to correct
<br />Construction Budget.
<br />submit to the City with daily logs of weather,
<br />Structure Representative,
<br />funding sources.
<br />contractor's work on site, number of workers,
<br />Office Engineer
<br />equipment, work accomplished, problems
<br />encountered, and other relevant information.
<br />City Council
<br />20 — 129
<br />7/18/2023
<br />PAGE i22,
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