Item 23 - Agreement for Memorial Park and Aquatics Facility Renovation

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Gallery Walk is about 90 minutes with the brief presentation occurring at the 45-minute mark. Task 1.3.3.2 COMMUNITY WORKSHOP #2: CHARRETTE PROCESS Presentation and Stakeholder Evaluation of 2 to 3 Concepts Proposed Agenda for Pre -Workshop #2 Meeting with the Santa Ana PWA, PSD: A. Recap of Workshop #1. B. els+swa will present 2 to 3 concepts showing various layouts of the program elements for an initial review and opportunity to comment in advance of Workshop #2. C. Based on the feedback, els+swa may reduce the number of concepts or create an additional scheme — Possibly a hybrid of the concepts presented. D. Proposed agenda for the 90-minute Workshop #2 is discussed and set. First 15 Minutes: Gallery Walk is re -installed from Workshop 1— Community members mingle and prepare to take seats at one of the 10-person tables. Next 20 Minutes: els+swa presents the 2 to 3 Concepts. Next 20 Minutes: Each table, as a charrette team, reviews, critiques, comments on each of the concepts presented and ranks them in order of preference. Next 20 Minutes (Assumes 10, community member teams): Each team's elected captain gives a brief 2-minute presentation of their teams' findings and ranking. Final 15 Minutes: els+swa summarizes findings and welcomes everyone back for the final workshop #3 — the Preferred Concept presentation. Workshop #2: A. Per agenda above Task 1.3.3.3 COMMUNITY WORKSHOP #3: PRESENTATION OF PREFERRED CONCEPT Critique and Community Member Comments Proposed Agenda for Pre -Workshop #3 Meeting with the Santa Ana PWA, PSD: A. Recap of Community Workshop #2. B. els+swa presents preferred concept for an initial review and opportunity for the Santa Ana PWA, PSD, and other stakeholders to comment in advance of Workshop #3. C. Based on this feedback, els+swa integrates comments before presenting preferred concept at Community Workshop #3. D. Proposed agenda for the 90-minute Community Workshop #3 is discussed and set. First 15 Minutes: Gallery Walk remains from Workshop 1— Community members mingle and prepare to take seats at one of the 10-person tables. Next 20 Minutes: els+swa presents the Preferred Concepts. Next 20 Minutes: Each table, as a charrette team, reviews, critiques, comments on the Preferred Concept. Next 20 Minutes (Assumes 10, community member teams): Each team's elected captain gives a brief 2-minute presentation of their teams' findings. TASK 2 — FINAL CONCEPT PLAN Task 2.1 Prepare Memorial Park Final Master Plan and Aquatic Center Final Concept Design and Cost Estimate. Based on the results of the Community Workshop Series, cost estimates, and the final round of input from both Community Workshop #3 and any additional information gathered from the online presence and/or social media sites, and with the agreement of the Santa Ana PWA, PSD, els+swa will finalize the Memorial Park Pool Concept Designs and Cost Estimates for presentation to City Council. Task 2.2 Presentation of Memorial Park Draft Final Master Plan, Aquatic Center Concept Design and Cost Estimate to CMAR for Review and Input. Integrate comments from CMAR and revise documentation as necessary Task 2.3 Presentation of Memorial Park Final Master Plan and Aquatic Center Final Concept Design and Cost Estimate to Commission. Task 2.4 Presentation of Memorial Park Final Master Plan and Aquatic Center Final Concept Desian and Cost Estimate to Citv Council. - Final 15 Minutes: els+swa summarizes findings of the final workshop #3 — the Preferred Concepts presentation. A. Workshop #3: A. Per Agenda established above in Pre -Community Workshop #3 Meeting. Task 1.3.4: Develop an Online Presence and Survey. els+swa will develop content for an online presence for the project which will include at least one survey. The content will be provided to the City's webmaster for uploading. Should web design or code writing be required, els+swa will need to engage a consultant for such additional services. Online presence and the survey will be readily accessible through the City's website and social media accounts. This presence will identify the needs and concerns of residents unable to attend community meetings. An online presence will be available throughout the outreach and engagement process. Task Deliverables 1.3.1 els+swa will provide meeting materials, summaries, and notes regarding individual Key Stakeholder input discussions, and list of Key Stakeholders. 1.3.2 els+swa will provide meeting materials and summary, Community Outreach Plan, copies of outreach announcements and collateral materials. 1.3.3 els+swa will provide promotional materials, meeting materials, summaries, and notes from outreach meetings, photos of workshops and design charrettes. 1.3.4 els+swa will provide website content to City website manager/ designer, copies of survey announcements, survey results. Preview Final Concepts presentation with Santa Ana PWA, PSD. Incorporate any final comments into the Memorial Park Final Master Plan and Aquatic Center Final Concept Design presented during Community Workshop #3 and prepare a presentation for City Council. B. In advance of City Council presentation, and if desirable by Santa Ana PWA, PSD, els+swa will preview Final Concept Design with the Mayor, Vice -Mayor and Councilmembers, per Brown Act, as one more check on our Final Concept Design. els+swa will incorporate final comments by council members before the official unveiling of the Final Concept at a formal City Council Session. C. The Final Memorial Park Master Plan and Aquatic Center Concept Design and Cost Estimate are presented to City Council for approval and direction. Task Deliverables 2.1 els+swa will provide Final Memorial Park Master Plan and Aquatic Center Concept Design Report and Cost Estimate. 2.2 els+swa will prepare presentation for City Council approval of the Final Memorial Park Master Plan and Aquatic Center Concept Design Report and Cost Estimate.